Board

PARENTS, TEACHERS, STAFF AND FRIENDS MCCPS WANTS YOU to help us develop our strategic goals for next year.

Come to the MCCPS Community Meeting to:

Learn

• What challenges are facing the MCCPS Community?
• How will the new Leadership Model impact the school next year?
• What does the school budget for next year look like?

Participate

• Join in a brainstorming session to develop goals for the school that meet our Strategic Plan objectives.
• Discuss ways of developing financial strength for MCCPS to support the goals

Come to the Annual MCCPS Community Meeting on Tuesday, May 10 from 7-9pm in the Community Room. Join in the discussion of these and other issues with the MCCPS Board of Trustees. Please join us. Your input is important!

MCCPS BOARD of TRUSTEES MEETING

February 3, 2011- 7:15 PM

AGENDA

1.    Welcome and Call to Order

2.    Appointment of a time keeper for the meeting

3.    Public Comment

4.     Appointment of a Vice Chair

5.    Report of the Task Force on Developing Development at MCCPS
        See attached powerpoint slides
        Identification of next steps: Setting our community vision?

6.    Continuation of Discussion Regarding new MCCPS Leadership structure
       Discussion of implications of last month's decisions
       Specification of issues and concerns we want the organization change process to address
       Identification of next steps: a.  When and how to implement the new model; b. Should a task  
       force or standing committee lead the change design

7.    Governance Committee Report - Dr. Alice de Koning reporting for Ms. Nancy Buczko

8.    Personnel Committee Report - Mr. Emil Ronchi

9.    Financial Report-Dr. John Sullivan:
        Presentation concerning current budget vs. actual finances
        Update on implementing accrual accounting at MCCPS

BREAK

10.    Academic Directors Report - Ms. Nina Cullen-Hamzeh:

11.      Managing Director's Report

12.      New Chair required for Personnel Committee 
    
13.     New Treasurer required - with a transition period before Dr. Sullivan 'retires' would be very 
          valuable

14.    New Business

15.    Adjourn

Good afternoon,

I am combining two commitments in this notice to you: to remind you of our upcoming October Board meeting tomorrow evening, and to summarize our September meeting.

Tomorrow we will set the measures for the Board goals we developed last month, arranged according to elements of our strategic plan:

1. Secure Charter Renewal
2. Govern the School Efficiently and Effectively.
3. Trustee Training

• Add two new members to the Board of Trustees
• Succession Planning (Leadership)

4. Implement a Strong Financial Plan

• Rebuild working capital
• Create a detailed plan to increase non-tuition income to 10% of the School's revenue

5. Lead the School in embracing the promises of the School's Charter and Mission

• Hire a Managing Director
• Develop plan for community outreach

6. The School's Facilities will enable the accomplishment of the School's Mission.

• Prepare and Submit Charter Amendment Application
• Create detailed project plan regarding the expansion

Also at last month's meeting, Treasurer Dr. John Sullivan delivered his report on last year's financial performance, including that "the school exceeded budget and delivered a surplus". See the full minutes when they become available online.

I'm happy to remind you that your attendance at Board and Committee meetings is welcome; there is a public comment period near the beginning of Board meetings and we all invite you to share your thoughts. Please feel free to email the Board, as well, at board@marbleheadcharter.com

Regards,
Emil Ronchi
Chair, MCCPS Board of Trustees

Meeting of the Personnel Committee

June 2, 2009 

Minutes 

In attendance: 

Robert Sousa, Emil Ronchi, Molly Wright, Doug Plympton. 

Guests: Nina Cullen-Hamzeh, Pam Miller, Elizabeth Lutwak, Jonathan Lederman

Not Present: Katie Sullivan

Location:  Room 8S at the Marblehead Community Charter Public School, 17 Lime St, Marblehead MA 01945 

The Chair opened the meeting at 7: 30 PM and welcomed prospective PC members, Elizabeth Lutwak and Jonathan Lederman.  The meeting began with the Chair proposing that instead of reviewing the IAD Goals and Indicators line for line as was done in December 2008 that members ask Ms Cullen-Hemzeh questions based on the written report.    The following is a brief review of the goals and indicators: 

1. MAINTAIN AND IMPROVE EXCELLENT ACADEMIC PROGRAMS

The Personnel Committee spent the bulk of the meeting discussing this section of the performance report.  Ms Cullen Hamzeh’s responses to the indicators in this section determined that she met or exceeded all goal goals except for the teacher expected achievement in math (see pp 2-3 of performance report).  Ms Cullen-Hemzeh presented evidence to the committee that her leadership team is studying the results and developing a plan to improve these results for academic year 2009-10.  Another possible area of concern is parental understanding of the CUE assessment system.  Seventy-eight percent of parents surveyed favored the system indicating that we may need to do a better job in educating new parents and the other 22%.  A CUE Parent Information Night was held on 15 Dec 2008, but was sparsely attended.  On a very positive note, enrollment is full with a substantial waiting list.  (See Attachment 1, pp 1-7 for collected evidential data)  

2. MAINTAIN AND DEVELOP HIGH-LEVEL, PROFESSIONAL STAFF

The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she met or exceeded them.  One area identified for improvement from the Faculty Survey earlier in the year was to provide objective and goal-oriented evaluation of faculty job performance which was later identified by the IAD as an area of possible improvement.  Clearly from the Faculty/Staff Satisfaction Surveys, evidence from the performance report and a statement from the IAD at the 2 June meeting, staff professional development went from an area needing improvement to an excellent program.  Ms Cullen-Hemzeh did offer that she would like to do a better job next year of new teacher indoctrination to school routines.  (See Attachment 1, pp 7-11 and the Faculty /Staff Satisfaction Survey for collected evidential data)  

3. MAINTAIN AND/OR IMPROVE UPON PARENT SATISFACTION

Fifty-three percent of the families responded to the survey at the time of the meeting.  Ms Cullen Hamzeh’s responses to the indicators in this section determined that she met or exceeded parent satisfaction goals.  Two possible areas of concern identified by the survey were the previously mentioned CUE assessment system and the school’s behavioral expectations.  Some time was spent discussing the current referral system, and Both the IAD and Molly Wright indicated that it was time to review and develop solutions to improve the system.  (See Attachment 1, pp 11-15 and the Parent’s Satisfaction Survey for collected evidential data) 

4. IMPROVE COMMUNITY INVOLVEMENT AND COMMUNICATION

The Committee reviewed Ms. Cullen Hamzeh’s responses to the indicators in this section and determined that she met or exceeded her goals.  Guest, Elizabeth Lutwak, asked why there was not more positive MCCPS press, and Committee members explained that this was removed from Ms Cullen-Hemzeh’s responsibility to allow her to concentrate on her in school duties.  Mr. Sousa asked about the status of the Community Relations Committee, and Mr. Ronchi stated that he was in the process of reworking it.  The Committee did spend some time discussing parent volunteerism, but decided that although more would be great, current volunteerism is probably much higher at MCCPS than at most schools.  (See Attachment 1, pp 12-16 for collected evidential data) 

5. MAINTAIN A CULTURE OF INNOVATION (INTERNALLY AND (EXTERNALLY)

The Personnel Committee reviewed Ms. Cullen Hamzeh’s responses to the indicators in this section and determined that she met or exceeded her goals.  Two notable and innovative programs identified in this section were the implementation of the Rosetta Stone language program, and the implementation of the internship program for aspiring teachers.  Currently, four student teachers are involved in the internship program. (See Attachment 1, pp16-19 for collected evidential data)  

6. PROVIDE A SAFE SCHOOL ENVIRONMENT

The Personnel Committee reviewed Ms. Cullen Hamzeh’s responses to the indicators in this section and determined that she met them.  As noted before, even though the 80% goal was exceeded, some parents express concern about discipline, which Ms Cullen-Hemzeh’s leadership team has already identified as an opportunity to improve. (See Attachment 1, pp 19-22 for collected evidential data)  
 

7. OPERATE ACADEMIC PROGRAM WITHIN ESTABLISHED BUDGET

The Personnel Committee reviewed Ms Cullen-Hamzeh’s responses to the indicators in this section and determined that she met them.  (See Attachment 1, pp 22-24 for collected evidential data) 

8. COMPLY WITH ALL MCCPS POLICIES, STATE AND FEDERAL REQUIREMENTS

The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she met them.  (See Attachment 1, pp 24-25 for collected evidential data)  

The Chair provided members and the IAD with the opportunity to make final comments.  Comments were positive about both the IAD’s performance and the evaluation process.  The Chair asked for a motion to present the results to the Board of Trustees for approval.  The motion was made by Emil Ronchi and seconded by Molly Wright. 

Motion:  Based on the results of the performance report as presented and discussed at the Personnel Committee Meeting, this committee recognizes that Nina Cullen-Hamzeh has met or exceeded the requirements as set out in the goals and indicators for the IAD and moves to present the results to the Board of Trustees. 

In Favor 4

Opposed 0

The motion passed 

Action Item: The chair will present the performance review to the Board of Trustees at the 4 June 2009 meeting.  

Action Item:  The chair will present the names of Elizabeth Lutwak and Jonathan Lederman to the Chair of the Board of Trustees for inclusion in the Personnel Committee, 

The Chair adjourned the meeting at 9:05 PM.     

Respectfully Submitted 

Robert Sousa