December 11. 2008 Regular Meeting
Regular Meeting of the Board of Trustees
December 11, 2008
Minutes
In attendance:
Emil Ronchi, Dr. John Sullivan, Kay O’Dwyer, Christopher Fauci, Bob Sousa, Nina Cullen Hamzeh, Matt Cronin. Ms Vaucher and Mr. McEnaney arrived at 7:18. Ms Canavan arrived at 7:45. Dr. Sullivan departed at 8:20.
Also Present: Dr. Albert Argenziano, Interim Managing Director.
Location: Community Room at the Marblehead Community Charter Public School, 17 Lime St, Marblehead MA 01945
The Board of Trustee Chair, Mr. Emil Ronchi opened the meeting at 7:06 P.M. In the absence of Mr. McEnaney, the Chair requested Ms O’Dwyer server as Clerk Pro Temp for the time being. He went on to call for public comment, and noted that there were no individuals wanting to address the Board for public comment at this time.
Mr. Ronchi recognized Dr. Sullivan to provide the Treasurer’s report. Dr. Sullivan noted that the Finance Committee met on the morning of December 10. He noted that School finances appear to be in good shape this year proved that ‘things hold as they are.’ He also shared that the Finance Committee is already looking ahead to the 2009-2010 fiscal year and anticipating potential cuts. He share his opinion that the School could absorb a 5% cut in funding, and break even. Such a cut though would limit our options in terms of financial flexibility.
Decision: Ms O’Dwyer moved and Mr Sousa seconded that the Board accept the Treasurer’s Report as present this evening.
Yeas: 7 Nays: 0 Abstain 0 Motion Passes
Mr. Ronchi acknowledged that the Chair of the Community Relations Committee was not present, but on his way, and that the Board would revisit the Community Meeting Plan when the Mr. McEnaney arrived.
Mr. Ronchi recognized Dr. Argenziano to provide the Interim Managing Director’s report which is attached. Dr. Argenziano went on to elaborate on the comments by Dr. Sullivan by saying that more than a 5% cut in funding would present a problem for the School. He noted that despite any potential cuts, real increases in costs such as health insurance or fuel would have an effect on the School.
Mr. McEnaney arrived and resumed duties as Clerk at 7:18 PM.
The Chair recognized the Chair of the Community Relations Committee, Mr. McEnaney, and asked him to update Trustees on the plans for an adult Community Meeting. Mr. McEnaney noted that the current plan would be to host a meeting in late January or February of 2009. He asked the Board Chair what the Board intended to present at this meeting. Mr. Ronchi replied the goal was to present the School’s strategic plan, financial plan, and discuss the leadership model.
Mr. Ronchi then directed the Trustees towards the strategic plan. There was significant discussion among Trustees the elements of the Strategic Plan. At the close of the discussion, Ms Cullen Hamzeh and Dr. Argenziano offered to work with Mr. Ronchi to take the collected discussion points and use them to create a final strategic plan for presentation and approval at the January 2009 meeting.
The Chair called a recess at 8:18. Dr. Sullivan departed during the recess.
The Chair called the Board of Trustees back to order at 8:33.
The Chair asked all committee chairs to provide their committee’s objectives for the year. Each committee chair present acknowledged that they had not completed developing objectives. Through discussion, the Trustees agreed that at the March meeting, each committee will provide a ‘year to date’ status covering what the committee has accomplished and what is left to be accomplished.
Mr. Ronchi recognized Mr. Sousa, the Chair of the Personnel Committee to cover the evaluation of the Interim Academic Director. He provided a summary of their review, which is included in the attached minutes of the Personnel Committee meeting of December 9, 2008. There was significant discussion among Trustees about the evaluation.
Decision: Mr. Sousa moved and Ms Canavan seconded that the Board of Trustees accept the report of the Personnel Committee regarding the Interim Academic Director’s initial evaluation.
Yeas: 7 Nays: 0 Abstain 2 Motion Passes
Decision: Ms Canavan moved and Mr. Cronin seconded that the Board of Trustees accept the recommendation of the Personnel Committee that Ms Cullen Hamzeh has met or exceeded the requirements as set out in the Goals and Indicators for the Interim Academic Director.
Yeas: 5 Nays: 0 Abstain 4 (Messrs. Cronin, Fauci and McEnaney and Ms Cullen Hamze Abstained) Motion Passes
Mr. Ronchi recognized Ms Vaucher, Chair of the Governance Committee. Ms Vaucher noted that the newly selected leadership model will result in potential changes to the Charter to clearly identify that the Board can employee both a Managing Director and an Academic Director two individuals. Additionally, there will need to be a change to clarify if the Managing Director and/or the Academic Director would be an ex officio member of the Board. Mr. Ronchi tasked the Governance Committee to provide recommended By Law changes to accommodate the Managing Director and Academic Director positions.
Ms Vaucher went on to note that Mr. Fauci’s, Ms Vaucher’s and Ms O’Dwyers terms would be expiring at the close of the January 2009 Regular meeting. Mr. Fauci and Ms Vaucher are both eligible for reappointment, and Ms O’Dwyer is not, having reached her term limits.
Mr. Ronchi moved onto New Business, and began by reminding Trustees to be aware of the Board Calendar and to be prepared for the various tasks called for each month.
Mr. McEnaney asked Mr. Ronchi if the Trustees would conduct an evaluation of the Interim Managing Director. Mr. Ronchi stated that the Board did not have the time, nor a requirement, to conduct a formal evaluation of the Interim Managing Director.
Decision: Ms Canavan moved and Mr. Cronin seconded a motion to adjourn.
Yeas: 9 Nays: 0 Abstain 0 Motion Passes
The Chair adjourned the meeting at 9:26 PM
Respectfully Submitted
John T. McEnaney
Clerk
Report of the Interim Managing Director, December 11, 2008
To: Board of Trustees:
From: Dr. Argenziano
Re: November Monthly Report
This report is provided after we have completed seventy (70) days of our 2008 -2009-school year. That is almost 40% of the school year. It would be a welcome opportunity to reflect on this year to date:
* Enrollment is at our capacity of 230 students. We cannot thank Eileen Perry enough for her dedication to this vital aspect of our school.
* Payments from DESE have been on time and on budget with our projections. This is our financial lifeline and as the new year unfolds, we will monitor our finances.
* Preliminary discussions have begun regarding renting additional space with the potential (future) to purchase the total facility.
* Staff morale is quite high and worthy of note.
* The annual auction was a huge success. It appears that the evening generated $20,000 +. Large thank yous go out to Eileen Perry, Pam Haley, Jeff Barry, parents, and the many contributors to this wonderful event. I was also pleased with the positive feeling in the room(s) during the evening.
* Our first Exhibition Night for the 2008 – 2009 school year was well attended and well received. Kudos to our dedicated teaching staff.
* Leadership model for the school has been recommended by the Personnel committee and adopted and approved by the Board of Trustees.
* Strategic plan is being formalized as a living document. We will be able to utilize this document as we proceed ahead in our search for alternate sources of income.
* We need to begin planning for our Annual Stakeholders Meeting in January 2009.
* A recruitment program for new Board of Trustee members with an emphasis on non-parent membership.
* As we begin work on our FY 2010 Budget, cities and towns are anticipating a 10% reduction in chapter 70 funds, but the per pupil cost will remain the same. Cities and towns will need to do with less services. The three budget busters are health insurance, heating costs and finally negotiated agreements in place or presently being finalized.
As always, your attention, support and cooperation is deeply appreciated.
Thank you,
Dr. Albert F. Argenziano
Meeting of the Personnel Committee
December 9, 2008
Minutes
In attendance:
Robert Sousa, Katie Sullivan, Emil Ronchi, Molly Wright, Doug Plympton.
Guests: Nina Cullen-Hamzeh, Dr. Argenziano, Pam Miller, Matt Cronin, Kay O’ Dwyer, Cindy Canavan.
Not Present:
Location: Room 8S at the Marblehead Community Charter Public School, 17 Lime St, Marblehead MA 01945
The Chair opened the meeting at 7: 33 PM. The meeting began with the Chair asking participants to remain focused on the IAD Goals and Objectives document and refrain from asking tangential questions if possible. He also cautioned participants that because this was the first run-through with this document, some document issues might arise that could be fixed in future iterations. Later in the process, when Doug Plympton asked about some missing survey information, Katie Sullivan reminded the group that some of the indicators were driven by the Parents Survey, which will not be deployed until around February, and therefore would not be available for the initial evaluation. The chair then reviewed the IAD document section by section with Ms Cullen-Hamzeh, giving participants opportunities to comment at the end of each goal section. The following is a brief review of the goals and indicators:
1. MAINTAIN AND IMPROVE EXCELLENT ACADEMIC PROGRAMS
The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. (See Attachment 1 for collected evidential data)
2. MAINTAIN AND DEVELOP HIGH-LEVEL, PROFESSIONAL STAFF
The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. One area identified for improvement from the Faculty Survey was to provide objective and goal-oriented evaluation of faculty job performance. The percentage statistic was 73%, short of the IAD indicator 80% standard and was later identified by the IAD as an area of possible improvement when asked by committee member Doug Plympton. (See Attachment 1 for collected evidential data)
3. MAINTAIN AND/OR IMPROVE UPON PARENT SATISFACTION
There were 75 respondents to the survey at the time of the meeting. The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. Members questioned whether the committee needed to provide more measurable evidence in this section. Members generally agreed to improve this section but did note that there have been no complaints about teachers responding to parent communications, and that in itself may be a measure. (See Attachment 1 for collected evidential data)
4. IMPROVE COMMUNITY INVOLVEMENT AND COMMUNICATION
In this section, the Chair noted that The Ms Cullen-Hamzeh had not formally communicated with parents twice monthly, but then questioned whether that was a realistic indicator. At that point and after consulting with Ms Cullen-Hamzeh, the Chair made a motion to reduce the number of communications to one per month. The motion was seconded by Katie Sullivan and passed unanimously. Emil Ronchi had a concern about whether the community relations indicator section was providing relevant information because of the leaning toward fund raising for evidence. Ms. Cullen Hamzeh agreed to provide more attendance and contact information in the future. Committee members asked about the status of the Community Relations Committee’s Monthly Coffee’s, and Mr. Ronchi stated that he would inquire about them. An important indicator of positive community relations was the fact that Ms. Cullen-Hamzeh has been invited to join a cohort of independent school principals including Tower, Pingree, Landmark, Shore, Brookwood, Phoenix, Waring and St. John’s Prep. The Committee reviewed the rest of Ms. Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. (See Attachment 1 for collected evidential data)
5. MAINTAIN A CULTURE OF INNOVATION (INTERNALLY AND (EXTERNALLY)
The Personnel Committee reviewed Ms. Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. Of particular interest in this goal section was the expanded foreign language choices, enhanced ELA/ELL program, implementation of the Rosetta Stone language program, and the creation of an internship program for aspiring teachers. (See Attachment 1 for collected evidential data)
6. PROVIDE A SAFE SCHOOL ENVIRONMENT
The Personnel Committee reviewed Ms. Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. One noteworthy piece of evidence here is the overwhelming success of the Student Council enrichment as related by Katie Sullivan. (See Attachment 1 for collected evidential data)
7. OPERATE ACADEMIC PROGRAM WITHIN ESTABLISHED BUDGET
The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. (See Attachment 1 for collected evidential data)
8. COMPLY WITH ALL MCCPS POLICIES, STATE AND FEDERAL REQUIREMENTS
The Personnel Committee reviewed Ms Cullen Hamzeh’s responses to the indicators in this section and determined that she was on track to meeting them at this time. (See Attachment 1 for collected evidential data)
After the PC reviewed the IAD goals identified by the Board of Trustees in June 2008 and the indicators ratified by the Board of Trustees in November, the Chair provided members and the IAD with the opportunity to make final comments. Comments were positive about both the IAD’s performance and the evaluation process. The Chair asked for a motion to present the results to the Board of Trustees for approval. The motion was made by Molly Wright and seconded by Doug Plympton.
Motion: Based on the results of the performance report as presented and discussed at the Personnel Committee Meeting, this committee recognizes that Nina Cullen-Hamzeh has met or exceeded the requirements as set out in the goals and indicators for the IAD and moves to present the results to the Board of Trustees.
In Favor 5
Opposed 0
The motion passed
Action Item: The chair will present the performance review to the Board of Trustees at the December 11, 2008 meeting’
The Chair adjourned the meeting at 9:15 PM.
Respectfully Submitted
Robert Sousa
Chair
Helena (Nina) Cullen-Hamzeh
Performance Report
December 9, 2008
1. MAINTAIN AND IMPROVE EXCELLENT ACADEMIC PROGRAM
a. Curriculum
supervise all elements of curriculum development and enhancement
leadership team has met on the following dates: 9/11, 9/18, 9/25, 10/02, 10/09, 10/16, 10/23, 10/30, 11/06, 11/13, 11/20, 12/4
discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director provides leadership in creating a rigorous academic program.”
100% of faculty who responded (30 respondents) indicated most/all of the time.
at least 80% of those who respond to the Parent Satisfaction Survey will rate the academic program as good to excellent
at least 80% of those who respond to the Parent Satisfaction Survey will indicate overall satisfaction with the school’s academic program
manage, direct, and oversee short & long-term academic programs and educational services
grade level teams have met weekly for curriculum planning and consult on the following dates:
4th: Team Planning - 8/25, 8/26, 8/27, 9/5, 9/12, 9/19, 10/3, 10/17, 10/24, 10/31,11/7,1/14,11/21,12/5
5th: Team Planning - 9/2, 9/9, 9/16, 9/23, 9/30, 10/ 7, 10/14, 10/21, 10/28, 11/4, 11/10, 11/18, 11/25, 12/2
6th - 8th: Teams have met weekly
4th: Sped Consult/Child Study Team - 9/10, 9/17, 9/24, 10/1, 10/8, 10/15, 10/22, 10/29, 11/5
5th: Sped Consult/Child Study Team - 9/12, 9/19, 9/26, 10/3, 10/10, 10/17, 10/24, 10/31, 11/7, 11/14
6th: Sped Consult/Child Study Team - 9/11, 9/18, 9/25, 10/2, 10/9, 10/23, 10/30, 11/6, 11/13
7th: Sped Consult/Child Study Team - 9/8, 9/15, 9/22, 9/29, 10/6, 10/20, 11/10
8th: Sped Consult/Child Study Team - 9/10, 9/17, 9/24, 10/8, 10/15, 10/22, 10/21, 11/5, 11/19
Integrated Arts Consult/Child Study Team - 9/24, 10/8, 10/15, 10/29, 11/5, 11/12,
department teams have met on the dates indicated below, discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
math/science/technology department: 8/27, 9/3, 9/24, 10/1, 10/8, 10/15, 10/29,11/5, 11/12, 11/19, 12/3
humanities department: 9/9, 9/16, 9/30, 10/8, 10/14, 10/21, 10/28, 11/4, 11/18, 11/25, 12/2
special education department: 9/11, 9/18, 10/2, 10/9, 10/16, 10/23, 10/30, 11/6, 11/20
mentors: 9/25, 10/09, 10/23, 11/06,11/20/,12/11
department chairs: 9/18, 10/2, 10/16, 10/30, 11/13, 12/4
foreign language: 9/ 8, 9/12, 9/15, 9/19, 9/29, 10/3, 10/6, 10/17, 10/20, 10/24, 10/27, 1031, 11/3, 11/7, 11/10, 11/14, 11/17, 11/21, 12/5, 12/8
leadership team: 9/11, 9/18, 9/25, 10/02, 10/09, 10/16, 10/23, 10/30, 11/06,11/13,11/20,12/4
CUE Report will indicate student achievement
least 80% of all 8th grade students will achieve the teacher expected level in math and ELA (90% by 2010)
1st Trimester 8th Grade ELA: 70% of students reached teacher expected level
1st Trimester 8th Grade Math: 47% of students reached teacher expected level
at least 65% of all 4-7th grade students will achieve the teacher expected level in math and ELA (75% by 2010)*
Trimester 1: Percentage of Students who reached teacher expected level on assessed strands
ELA
Math
7th
70%
78%
6th
81%
76%
5th
82%
87%
4th
67%
98%
Enrichment Program is robust and varied
1st term: 67 enrichments offered
led Student Council
taught WayBack Machine (history/timeline creation)
2nd term: 79 enrichments offered
leading Student Council
teaching plant cloning & hydroponics
offering math support
MCAS & NWEA will indicate student growth
reports will be used to determine areas of need
NWEA reports were generated the week of 9/30.
NWEA percentage growth rates highest for current 6th graders in Mathematics and current 5th graders in Reading
NWEA percentage growth rates lowest in current 5th grade Mathematics and 7th Grade reading
NWEA Fall 07- Fall 08 Average growth rate in Reading is 49.45 and average growth rate in Mathematics 51.1, while NWEA Fall 06- Fall 07 Average growth rate in Reading was 50.8 and average growth rate in Mathematics was 25.8. Reading growth rate has stayed steady at approximately 50 and Mathematics increased significantly.
MCAS 2008 reports were received
ESE MCCPS 2008 AYP Data summary Performance Rating: English Language Arts- High, Mathematics- Moderate
MCCPS’ State’s Composite Performance Index (CPI) is above 90 for grade 8 Science, Grade 8 English, and Grade 5 Science
MCCPS’ State’s Composite Performance Index (CPI) is lower than 70 fro 7th grade Mathematics
Warning rates lower than state average in every tested category except 7th Grade Mathematics, with no failures in Grades 6 & 8 English and Grade 8 Science
Science 2008 MCAS in both 8th and 5th grades are exceptional. MCCPS 2008 8th graders achieved the highest percentage combining both advanced and proficient categories, while 35% of the 5th graders placed in advanced.
needs will be addressed via professional development and/or the implementation of support services for students
Teachers met on 10/1 to review the reports and determine areas of needs
Professional development presented:
Understanding MCAS writing & scoring rubric, 10/22/08
Scoring student writing with a rubric, 10/29/08
Additional ELA & math support began the week of November 10, 2008
identified students in grade 5-8 have been exempted from foreign language instruction to meet individually and/or in small groups for additional instruction
In November & December, instructed small groups of 8th, 7th, and 5th graders in math 8x45 minutes/week
12/3/08, met with those providing instruction to clarify plan and unify expectations
testing results & plans to address needs will be shared with parents
Parent Testing Information Night was presented on Wednesday, October 22nd from 6:30-8:00
11/08, letters mailed to select students identifying additional ELA & math supports to be put into place
b. Full Enrollment
maintain stable enrollment
230 students will be enrolled in grades 4-8
enrolled grade 4 = 46
enrolled grade 5 = 47 (awaiting a response from 1 student invited to enroll)
enrolled grade 6 =49
enrolled grade 7 = 48
enrolled grade 8 = 39
a waiting list will exist for at least 3 of the 5 grades
waiting list grade 4 = 39
waiting list grade 5 = 36
waiting list grade 6 =34
waiting list grade 7 = 10
waiting list grade 8 = 2
2. MAINTAIN AND DEVELOP HIGH-LEVEL, PROFESSIONAL STAFF
a. Highly Qualified Teachers
at least 90% of teachers will be licensed and highly qualified as determined by state and federal guidelines (100% by 2010)*
On Wednesday, September 24th fifteen faculty/staff met with a certification specialist to get advice regarding initial certification, re-certification, and earning additional certification. A report delineating needed/recommended action was received and is on file.
19 (1 license pending) out of 24 teachers (79.1%) are licensed
15 out of 17 teachers (88.2%) are highly qualified (according to the NCLB standard)
at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director sets, communicates, and works to maintain high professional standards for faculty and staff.”
100% of faculty who responded indicated most/all of the time.
b. Regular, needs-driven professional development
provide professional development/training opportunities designed to meet the needs of the students.
20-25 Teachers have participated in weekly professional development. The following activities have occurred:
Professional readings/group discussions
NWEA Update/Reading & printing reports
MAP Meeting Protocol
Handbook Update
Mission Statement work
Counseling training/updates
MCAS results review/implications on classroom practice
Class Web Page training/work
Discipline Discussion
Understanding ELL Students
MCCPS Writing Initiative
Rubrics at MCCPS
MAP Reflections Protocol/MAP Assessment
Shared Vision work
CUE Report review & update
Faculty Posted Rubric Evaluation
Grading/levels of demonstration
Grade Level + Integrated Arts meetings to determine Essential Habits levels of demonstration
Special Education & Section 504
Physical Restraint Training
Response to Intervention: Model for Disruptive and Difficult Students
Engaging your board workshop
Special events fundraising workshop
Fundraising in the one-person development shop: making the most of a shoestring budget workshop
at least 2 guest presenters will work with teachers
at least 75% of teachers will prepare and present a learning experience for their colleagues or other educators.
Rebecca Perry, Matt Cronin, NWEA/MCAS Testing Information,10/01
Michele Gallo, (ELL) English Language Learner, 10/15
Ryan Redmond, MCAS Writing & Scoring, 10/22/08
Tim Stonecipher & Molly Wright, Community Meeting 'Literature Lessons' 10/10/08, 10/24/08, 11/21/08
Quincy Carpenter, Environmentally Responsible Behaviors, 10/29/08
Pam Miller, Scoring Writing Using a Rubric, 10/29/08
Matt Cronin, CUE Report,
100% of full-time teachers will participate regularly in professional development activities
As of 12/5, 100% of full-time teachers have participated regularly (and several part-time teachers have also).
conduct vertical team meetings to enhance cohesion between and among departments.
Departments have been meeting regularly.
See meeting times delineated under goal #1 section a.
Discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
create Professional Development Plans
during the 1st trimester, 100% of teachers will develop professional goals using the MAP protocol
As of 12/8/08, 100% of teachers have created at least one goal using the MAP protocol
at least 75% of teachers will achieve their goals before the end of the year
at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that the “Interim Academic Director plans and implements appropriate and meaningful professional development” most/all of the time.
80% of faculty who responded indicated most/all of the time.
c. Evaluation of All Personnel
the job performance of new hires/new positions will be formally evaluated at least once per term
Informal evaluation of all new employees has been ongoing
Formal evaluation of all new employees/new positions was completed on 12/5/08
the job performance of returning employees will be evaluated formally at least once per year
Informal evaluation of all returning employees has been ongoing
at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director provides objective and goal-oriented evaluation of my job performance.”
73% of faculty who responded indicated most/all of the time.
d. Create/expand Partnership with Educational Institutions
at least 1 graduate course will be offered through a local college partnership
an internship program for aspiring teachers will be initiated
at least 4 teachers/administrators will serve as mentors to interns/student teachers
as of 12/5/08, one internship applicant was been hired as a t.a. and one teacher has completed her practicuum
3. MAINTAIN AND/OR IMPROVE UPON PARENT SATISFACTION
a. Meet Parent Needs
at least 80% of those who respond to the Parent Satisfaction Survey will answer ‘most/all of the time’ in response to the question: “Does the MCCPS academic program meet the needs of your child?”
at least 80% of those who respond (84 respondents) to the Parent Interim Academic Director Evaluation Survey will indicate ‘most/all of the time’ in response to the statement: the “Interim Academic Director is open to suggestions and encourages open communication.”
83% of parents who responded indicated most/all of the time.
b. Re-enrollment
overall, student attrition will be less than 10% for other than family displacement or geographical reasons.
As of 12/5/08, one student left the school for other than family displacement or geographical reasons
c. Accessibility
Faculty, staff, and administrators will respond to phone and email messages as soon as possible after they are received, usually within 2 school days.
Advisory teachers have made initial contact with parents via phone, mail, or email.
all advisory teachers were directed to contact parents during 1st trimester
All have been directed to respond to parent calls/emails w/in 2 school days.
Faculty, staff, and administrators will make themselves available by appointment to meet with parents, as needed.
Parent Meetings to Date (first term)
grade 4: 7 formal conferences not including 46 MAP meetings
grade 5: 3 formal conferences not including 48 MAP meetings
grade 6: 7 formal conferences not including 49 MAP meetings
grade 7: 2 formal conferences not including 48 MAP meetings
grade 8: 5 formal conferences not including 39 MAP meetings
The “Constructive Communication Process” will be disseminated to parents via the Student/Parent Handbook and implemented appropriately
To date 227 of 230 (students) parents have acknowledged receipt of the Student/Parent Handbook
To date 24 conferences have occurred
4. IMPROVE COMMUNITY INVOLVEMENT AND COMMUNICATION
a. Regular Communication
A CUE Parent Information Night is planned for Monday, December 15, 2008
Magna Charter
1st copy issued 11/08
MCCPS website will contain useful and timely information and will be updated at least monthly
Teachers participated in website training on 10/8.
October Website Updates (Main / Grade Level Websites): 32 Posts, 18 Pages Created/Updated
November Website Updates (Main / Grade Level Websites): 10 Posts, 3 Pages Created/Updated
email will be sent from the IAD to parents at least bi-monthly
messages have been sent on the following dates: 8/23/08, 9/26/08, 10/7/08, 11/24, 12/1
b. Community Relations
continue to rebuild trust within the community as evidenced by factors such as Parent Satisfaction Survey, Enrollment & Re-enrollment, community participation rate in fundraisers and events.
Over 50 parents, teachers, & Board members helped to paint the gym on 9/16/08.
9/20/08 Fall Dance Party: $1047.00
9/24-10/3/08 Colorblends bulb fundraiser: $1600.50
9/29-10/11/08 QSP Readers Digest All school fundraiser: $2325.80
10/17- 10/31/08 8th grade Pie Fundraiser: $850.00
10/22/08 Spirit of '76 In-store book fair fundraiser $316.00
10/25/08 Halloween Hauntings Party: $1500.00
10/23/08: Uno's Family Night Fundraiser: $119.72
11/14/08 Annual "Night on the Harbor" Auction: approx.$22K, 150 people in attendance
12/6/08 Winter Artisan's Craft Fair: approx.$500.00
Training for Jeff Barry, Eileen Perry, and Pam Haley in "Engaging your Board," "Special Events Fundraising," "Fundraising in the one-person development shop: making the most of a shoestring budget"
attend Community Relations Committee’s Monthly Coffees
As of 12/5/08, no monthly coffee has been organized by the Community Relations Committee
evidence of improving external community relations (ie. high school community service volunteers, parent/community volunteerism)
Visited by Lisa Bryant, Principal at Village, in September
Invited to join cohort of principals of independent schools, including Tower, Pingree, Landmark, Shore, Brookwood, Phoenix, Phoenix, St. John's, Waring, etc.
First meeting 12/8/08
invited Phoenix, Pioneer, and Salem Charter Schools to participate in Physical Restraint Training at no cost
at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey and those who respond to the Faculty Interim Academic Director Survey will indicate that most/all of the time the “Interim Academic Director acts as an effective spokesperson for the school.”
79% of the parents who responded and 100% of the faculty who responded indicated most/all of the time.
evidence of community member involvement at MCCPS - both internal (parents) and external (wider community)
Enrichment Volunteers: 33 volunteers (term 1), 40 volunteers (term 2)
Kitchen Volunteers: 4 volunteers (term 1)
Painting Party: about 50 parents, teachers, board members
Columbus Day Outdoor Classroom Work: 20 parents, students, and staff
Mock Election run by Jim Carrigan, 10/29/08
Presentation to 7th grade by Iraqi teacher, Mohammed Harba, from Andover Academy
Contributions:
Parent and staff volunteers for all school dance parties
Parent and Marblehead community volunteers for the Annual Auction 11/14/08
Parent and town wide donations made toward the Annual Auction 11/14/08 to benefit MCCPS.
at least 50% of daily Enrichment activities will be planned, organized, and supervised by community volunteers
first term: 49%
second term: 50%
third term:
c. Parent Relations
at least 80% of those who respond to the Parent Satisfaction Survey will indicate that most/all of the time “there is a sense of community present in the school.”
at least 80% of those who respond to the Parent Satisfaction Survey will indicate that most/all of the time they “feel that parental involvement is welcome at the school.”
at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director promotes positive and supportive relations among community members.”
83% of parents who responded indicated most/all of the time.
at least 80% of those who respond to the Parent Satisfaction Survey will indicate that most/all of the time “the school-to-home communication” meets their needs
d. Faculty Relations
at least 80% of those who respond to the Faculty/Staff Satisfaction Survey will indicate that most/all of the time the “Interim Academic Director promotes positive and supportive relations among the members of the community.”
at least 80% of of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director is open to suggestions and encourages open communication.”
86% of faculty who responded indicated most/all of the time.
at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director communicates mission, goals, and achievements clearly and regularly.”
94% of faculty who responded indicated most/all of the time.
5. MAINTAIN A CULTURE OF INNOVATION (INTERNALLY & EXTERNALLY)
a. Teachers Valued as Leaders
plan, facilitate, and evaluate the work of the Leadership Team
Leadership Team has met weekly
Meeting dates are listed in section 1a
discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
b. Dissemination
evidence of regular sharing of MCCPS best practices
internally & externally (ie. publish articles, present at conferences)
Jed O'Connor - biweekly support of special education department at Pioneer Charter School of Science (Everett) for a total of 62.5 hours between 8/8/08 and 11/30/08.
Jed O'Connor - phone conversations and email communication with Salem Academy Charter School on going as needed.
Nina provided ELL support and sample documents to Sanela Jonuz, Pioneer Charter School
establish meetings with the town school counselors/Marblehead Counseling Center at least once per term
MCCPS hosted/participated in breakfast/lunch meetings for town counselors/MCC: 9/08, 10/08, 11/08
invite teachers & administrators from other schools to visit MCCPS
Visited by Lisa Bryant, Principal at Village, in September
Visited by Sanela Jonuz, Pioneer Charter School
Visited by Mohammed Avad, Andover Academy
at least 75% of full-time teachers and administrators will visit other schools to learn about other programs and will report findings to faculty
Christine Stowe 11/4/08
c. Continual Review and Reflection of Program
discuss progress/challenges with the Leadership Team weekly
Leadership Team has met weekly
Meeting dates are listed in section 1a
discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page
80% of those who respond to the Faculty/Staff Satisfaction Survey will indicate that a culture of innovation exists at MCCPS
d. Expand & Enhance Technology available to Students & Teachers
provide training as needed
All students are scheduled to received 45 minutes of technology instruction per week.
Teachers participated in website training on 10/8.
Technology support/assistance is available as needed and weekly on Tuesdays from 2:30-3:15.
work with the Technology Coordinator & Technology Task Force to investigate opportunities for piloting programs
5th, 6th, 7th, and 8th Grade students given access to an online document service available from home and school
e. Develop internship program for aspiring teachers
design the internship experience
As of 10/2, program has been designed and area colleges have been informed.
recruit, support, supervise participants
As of 10/2, area colleges have been informed of the MCCPS mentoring program.
solicit input of interns and teachers to evaluate the program
f. Enhance ELA/ELL program for students whose primary language is other than English
provide training for teachers
schedule additional instructional time for students as needed
investigate additional resources to support learning
g. Expand offerings for students
provide foreign language choices
As of 10/2, French & Spanish are offered to 4th & 5th graders 2 times/week (last year French only 1 time/wk); 6th – 8th have the option to take Spanish 1 time/wk as an Enrichment in addition to French 3 times/wk (last year 6th was 2 times/wk)
accelerated/remedial learning for math and ELA
As of October, regular & advanced math classes have been offered in 8th
Beginning November 10th, selected students will receive additional instruction in ELA and/or math (some will be exempt from foreign language)
h. Continue to involve parents, students, and faculty/staff in the hiring of teachers, evaluation of programs, care of the facility, and revision of documents.
Parents, students, and faculty/staff were involved in the hiring process of current employees.
Parents, faculty, and board members worked together to paint the gym.
During 1st term, parents and students have been working together during Enrichment to care for the gardens around the school.
On Columbus Day, 20+ parents, students, and staff worked together to prepare the Outdoor Classroom for planing.
6. PROVIDE A SAFE SCHOOL ENVIRONMENT
a. Nurturing Environment
continue to help students to develop a feeling of community, belonging, caring for and about each other
Older students enjoy leadership opportunities as they lead mixed grade groups for clean up crew.
12-8th graders are running enrichments term 2
All students participate on a rotating basis.
During 1st term, the Student Council Enrichment has met weekly
their recommendations are incorporated/acted upon when appropriate.
Dances:
Back to School Dance Social, September 20, 2008
Halloween Dance Party, October 18, 2008
Snowflake Dance is scheduled 12/19/08
Three aquariums have been established and classroom pets have been introduced (turtle, snake, lizards, hamsters)
at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director understands and addresses student, parent, and staff needs.”
93% of faculty who responded indicated most/all of the time.
ensure that adult supervision is adequate throughout the day, on field trips, and at school sponsored events
Supervisory duties are defined in the Faculty/Staff Handbook
Faculty & staff adhere to a schedule that covers all necessary areas/times at school
continue to provide support for students as needed via counseling department
Full time School Adjustment Counselor/Social Worker provides individual therapeutic intervention (21 students as of 12/8/08) and lunch-group social skills sessions (61 students as of 12/8/08) for all grade levels
Age-appropriate support groups for girls and boys are conducted weekly during Enrichment by the school nurse and/or counselor
b. Student Discipline
manage and oversee student disciplinary policies and procedures
help teachers to manage students’ behaviors and reduce the number of students who repeatedly receive referrals for the same offense(s)
full-time school adjustment counselor/social worker is available to assist students as needed
weekly lunches with students
full-time student services coordinator is available to assist students as needed
11/08 Molly Wright attended workshop "Response to Intervention: Model for Disruptive & Difficult Student Behaviors"
students will acknowledge acceptance of school rules and their willingness to comply via the Student/Parent Handbook by completing the signature sheet
100% received from grade 4
100% received from grade 5
100% received from grade 6
98% received from grade 7
96% received from grade 8
at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director supports and maintains high standards of discipline.”
81% of parents who responded indicated most/all of the time.
at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director models and encourages respect, self-discipline, and personal responsibility.”
93% of parents who responded indicated most/all of the time.
oversee student services and reporting to appropriate government agencies
Education for Homeless Child & Youth Report filed on 9/22/08
Student Services Coordinator & School Adjustment Counselor/Social Worker communicated with DSS in October, November
Student Services Coordinator & School Adjustment Counselor/Social Worker communicated with local Truant Officers and Juvenile Court liaison in October, November
c. Building Safety
ensure that faculty understand and follow security procedures
Fire drill practice provided in 9/08 and performance complimented by Captain Porter
clear access to emergency exits maintained and checked frequently
exterior doors kept locked
physical restraint training provided; 4 staff members certified
review the school crisis plan with faculty and staff annually
As of 10/2, Crisis Handbook updated
at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director ensures safe and adequate facilities for learning.”
90% of parents who responded indicated most/all of the time.
As of 12/5/08:
regular reminders given to faculty and staff about end-of-day security procedures
ongoing supervision of the amount of paper and other potentially flammable materials in the hallways
addition of window in entryway
addition of camera in entryway
updating of CORI policies and procedures
use of Constant Contact to alert parents/guardians of Sex Offender notices
air duct cleaning
repair of leaks in Community Room
7. OPERATE ACADEMIC PROGRAM WITHIN ESTABLISHED BUDGET
a. Understand the School’s Finances & Budget
work with Interim Managing Director & Business Manager to operate within the budget
As of 10/2, have stayed within budget
regularly review finances & needs
have met with business manager often
scheduled weekly meetings with Business Manager
successfully negotiated (affordable) contracts with new hires
approved switch to new health ins carrier, keeping premiums level
regular attendance & participation at fincom meetings
attended September and October meetings of fincom
involve the fincom chair before exceeding the budget, if needed
focus staff attention on conservation of resources - save electricity, heat, paper, etc...
b. School Needs
gather input from teachers & administration regarding needs
identify capital needs and improvements
weekly facilities meetings with Facilities Coordinator and Business Manager
weekly meetings with Events Coordinator
emailed staff on 11/1/08 about requested repairs/work needed in the building
manage resources to address needs
establish short & long-term budgetary goals and priorities
work to achieve the school’s fundraising responsibility
seek new sources of revenue/materials via grants, donations
PTO Giving Tree established in September and revised in November
9/20/08 Fall Dance Party: $1047.00
9/24-10/3/08 Colorblends bulb fundraiser: $1600.50
9/29-10/11/08 QSP Readers Digest All school fundraiser: $1390.40 plus approx. $700.00 (to date) in magazine sales profit ($2090.40)
10/17- 10/31/08 8th grade Pie Fundraiser: $850.00
10/22/08 Spirit of '76 In-store book fair fundraiser $316.00
10/23/08: Uno's Family Night Fundraiser: $119.72
10/25/08 Halloween Hauntings Party: $1500.00
11/08 Title 1 Grant: approx. $14,000
11/14/08 Annual "Night on the Harbor" Auction: approx.$22K
Extended Learning Time Grant: approx. $7,000
12/6/08 Winter Artisan's Craft Fair: approx.$500.00
Financial Audit
Yearly audited financial statements will show a balanced budget and an unqualified audit opinion
8. COMPLY WITH ALL MCCPS POLICIES, STATE AND FEDERAL REQUIREMENTS
a. Implement MCCPS policies and procedures and develop (or amend) policies and procedures, as needed
review, revise, and update Faculty/Staff & Student/Parent Handbooks
Both handbooks have been updated.
Student/Parent Handbook is available on our website.
Faculty Handbook was distribute to staff for their review.
Edits were made, and the revised handbook was sent electronically to faculty/staff.
95% acknowledged receipt of the Handbook
b. Understand the laws and regulations that affect MCCPS, including: IDEA, ADA, NCLB, MA Education Reform Act
Adhere to required timelines
Complete reports and maintain required documentation
10/16/08 Jed O'Connor, Chris Fauci, & Molly Wright attended "Special Education and Section 504" seminar
Physical restraint training provided, 4 staff members certified
11/08 Molly Wright attended workshop "Response to Intervention: Model for Disruptive & Difficult Student Behaviors"
*Per MCCPS Accountability Plan
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