IAD Performance Report 2008

Helena (Nina) Cullen-Hamzeh

Performance Report

December 9, 2008

1. MAINTAIN AND IMPROVE EXCELLENT ACADEMIC PROGRAM

a. Curriculum

  • supervise all elements of curriculum development and enhancement
    • leadership team has met on the following dates: 9/11, 9/18, 9/25, 10/02, 10/09, 10/16, 10/23, 10/30, 11/06, 11/13, 11/20, 12/4
      • discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
    • at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director provides leadership in creating a rigorous academic program.”
      • 100% of faculty who responded (30 respondents) indicated most/all of the time.
      • at least 80% of those who respond to the Parent Satisfaction Survey will rate the academic program as good to excellent
    • at least 80% of those who respond to the Parent Satisfaction Survey will indicate overall satisfaction with the school’s academic program
  • manage, direct, and oversee short & long-term academic programs and educational services
    • grade level teams have met weekly for curriculum planning and consult on the following dates:
      • 4th: Team Planning - 8/25, 8/26, 8/27, 9/5, 9/12, 9/19, 10/3, 10/17, 10/24, 10/31,11/7,1/14,11/21,12/5
      • 5th: Team Planning - 9/2, 9/9, 9/16, 9/23, 9/30, 10/ 7, 10/14, 10/21, 10/28, 11/4, 11/10, 11/18, 11/25, 12/2
      • 6th - 8th: Teams have met weekly
      • 4th: Sped Consult/Child Study Team - 9/10, 9/17, 9/24, 10/1, 10/8, 10/15, 10/22, 10/29, 11/5
      • 5th: Sped Consult/Child Study Team - 9/12, 9/19, 9/26, 10/3, 10/10, 10/17, 10/24, 10/31, 11/7, 11/14
      • 6th: Sped Consult/Child Study Team - 9/11, 9/18, 9/25, 10/2, 10/9, 10/23, 10/30, 11/6, 11/13
      • 7th: Sped Consult/Child Study Team - 9/8, 9/15, 9/22, 9/29, 10/6, 10/20, 11/10
      • 8th: Sped Consult/Child Study Team - 9/10, 9/17, 9/24, 10/8, 10/15, 10/22, 10/21, 11/5, 11/19
      • Integrated Arts Consult/Child Study Team - 9/24, 10/8, 10/15, 10/29, 11/5, 11/12,
    • department teams have met on the dates indicated below, discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
      • math/science/technology department: 8/27, 9/3, 9/24, 10/1, 10/8, 10/15, 10/29,11/5, 11/12, 11/19, 12/3
      • humanities department: 9/9, 9/16, 9/30, 10/8, 10/14, 10/21, 10/28, 11/4, 11/18, 11/25, 12/2
      • special education department: 9/11, 9/18, 10/2, 10/9, 10/16, 10/23, 10/30, 11/6, 11/20
      • mentors: 9/25, 10/09, 10/23, 11/06,11/20/,12/11
      • department chairs: 9/18, 10/2, 10/16, 10/30, 11/13, 12/4
      • foreign language: 9/ 8, 9/12, 9/15, 9/19, 9/29, 10/3, 10/6, 10/17, 10/20, 10/24, 10/27, 1031, 11/3, 11/7, 11/10, 11/14, 11/17, 11/21, 12/5, 12/8
      • leadership team: 9/11, 9/18, 9/25, 10/02, 10/09, 10/16, 10/23, 10/30, 11/06,11/13,11/20,12/4
    • CUE Report will indicate student achievement
      • least 80% of all 8th grade students will achieve the teacher expected level in math and ELA (90% by 2010)
        • 1st Trimester 8th Grade ELA: 70% of students reached teacher expected level
        • 1st Trimester 8th Grade Math: 47% of students reached teacher expected level
      • at least 65% of all 4-7th grade students will achieve the teacher expected level in math and ELA (75% by 2010)*
        • Trimester 1: Percentage of Students who reached teacher expected level on assessed strands

            ELA Math
          7th 70% 78%
          6th 81% 76%
          5th 82% 87%
          4th 67% 98%

 

    • Enrichment Program is robust and varied
      • 1st term: 67 enrichments offered
        • led Student Council
        • taught WayBack Machine (history/timeline creation)
      • 2nd term: 79 enrichments offered
        • leading Student Council
        • teaching plant cloning & hydroponics
        • offering math support
    • MCAS & NWEA will indicate student growth
      • reports will be used to determine areas of need
        • NWEA reports were generated the week of 9/30.
          • NWEA percentage growth rates highest for current 6th graders in Mathematics and current 5th graders in Reading
          • NWEA percentage growth rates lowest in current 5th grade Mathematics and 7th Grade reading
          • NWEA Fall 07- Fall 08 Average growth rate in Reading is 49.45 and average growth rate in Mathematics 51.1, while NWEA Fall 06- Fall 07 Average growth rate in Reading was 50.8 and average growth rate in Mathematics was 25.8. Reading growth rate has stayed steady at approximately 50 and Mathematics increased significantly.
        • MCAS 2008 reports were received
          • ESE MCCPS 2008 AYP Data summary Performance Rating: English Language Arts- High, Mathematics- Moderate
          • MCCPS’ State’s Composite Performance Index (CPI) is above 90 for grade 8 Science, Grade 8 English, and Grade 5 Science
          • MCCPS’ State’s Composite Performance Index (CPI) is lower than 70 fro 7th grade Mathematics
          • Warning rates lower than state average in every tested category except 7th Grade Mathematics, with no failures in Grades 6 & 8 English and Grade 8 Science
          • Science 2008 MCAS in both 8th and 5th grades are exceptional. MCCPS 2008 8th graders achieved the highest percentage combining both advanced and proficient categories, while 35% of the 5th graders placed in advanced.
      • needs will be addressed via professional development and/or the implementation of support services for students
        • Teachers met on 10/1 to review the reports and determine areas of needs
        • Professional development presented:
          • Understanding MCAS writing & scoring rubric, 10/22/08
          • Scoring student writing with a rubric, 10/29/08
        • Additional ELA & math support began the week of November 10, 2008
          • identified students in grade 5-8 have been exempted from foreign language instruction to meet individually and/or in small groups for additional instruction
            • In November & December, instructed small groups of 8th, 7th, and 5th graders in math 8x45 minutes/week
          • 12/3/08, met with those providing instruction to clarify plan and unify expectations
      • testing results & plans to address needs will be shared with parents
        • Parent Testing Information Night was presented on Wednesday, October 22nd from 6:30-8:00
        • 11/08, letters mailed to select students identifying additional ELA & math supports to be put into place

b. Full Enrollment

  • maintain stable enrollment
    • 230 students will be enrolled in grades 4-8
      • enrolled grade 4 = 46
      • enrolled grade 5 = 47 (awaiting a response from 1 student invited to enroll)
      • enrolled grade 6 =49
      • enrolled grade 7 = 48
      • enrolled grade 8 = 39
    • a waiting list will exist for at least 3 of the 5 grades
      • waiting list grade 4 = 39
      • waiting list grade 5 = 36
      • waiting list grade 6 =34
      • waiting list grade 7 = 10
      • waiting list grade 8 = 2

 

2. MAINTAIN AND DEVELOP HIGH-LEVEL, PROFESSIONAL STAFF

a. Highly Qualified Teachers

  • at least 90% of teachers will be licensed and highly qualified as determined by state and federal guidelines (100% by 2010)*
    • On Wednesday, September 24th fifteen faculty/staff met with a certification specialist to get advice regarding initial certification, re-certification, and earning additional certification. A report delineating needed/recommended action was received and is on file.
    • 19 (1 license pending) out of 24 teachers (79.1%) are licensed
    • 15 out of 17 teachers (88.2%) are highly qualified (according to the NCLB standard)
  • at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director sets, communicates, and works to maintain high professional standards for faculty and staff.”
    • 100% of faculty who responded indicated most/all of the time.

b. Regular, needs-driven professional development

  • provide professional development/training opportunities designed to meet the needs of the students.
    • 20-25 Teachers have participated in weekly professional development. The following activities have occurred:
      • Professional readings/group discussions
      • NWEA Update/Reading & printing reports
      • MAP Meeting Protocol
      • Handbook Update
      • Mission Statement work
      • Counseling training/updates
      • MCAS results review/implications on classroom practice
      • Class Web Page training/work
      • Discipline Discussion
      • Understanding ELL Students
      • MCCPS Writing Initiative
      • Rubrics at MCCPS
      • MAP Reflections Protocol/MAP Assessment
      • Shared Vision work
      • CUE Report review & update
      • Faculty Posted Rubric Evaluation
      • Grading/levels of demonstration
      • Grade Level + Integrated Arts meetings to determine Essential Habits levels of demonstration
      • Special Education & Section 504
      • Physical Restraint Training
      • Response to Intervention: Model for Disruptive and Difficult Students
      • Engaging your board workshop
      • Special events fundraising workshop
      • Fundraising in the one-person development shop: making the most of a shoestring budget workshop
  • at least 2 guest presenters will work with teachers
  • at least 75% of teachers will prepare and present a learning experience for their colleagues or other educators.
    • Rebecca Perry, Matt Cronin, NWEA/MCAS Testing Information,10/01
    • Michele Gallo, (ELL) English Language Learner, 10/15
    • Ryan Redmond, MCAS Writing & Scoring, 10/22/08
    • Tim Stonecipher & Molly Wright, Community Meeting 'Literature Lessons' 10/10/08, 10/24/08, 11/21/08
    • Quincy Carpenter, Environmentally Responsible Behaviors, 10/29/08
    • Pam Miller, Scoring Writing Using a Rubric, 10/29/08
    • Matt Cronin, CUE Report,
  • 100% of full-time teachers will participate regularly in professional development activities
    • As of 12/5, 100% of full-time teachers have participated regularly (and several part-time teachers have also).
  • conduct vertical team meetings to enhance cohesion between and among departments.
    • Departments have been meeting regularly.
    • See meeting times delineated under goal #1 section a.
    • Discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'
  • create Professional Development Plans
    • during the 1st trimester, 100% of teachers will develop professional goals using the MAP protocol
      • As of 12/8/08, 100% of teachers have created at least one goal using the MAP protocol
    • at least 75% of teachers will achieve their goals before the end of the year
  • at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that the “Interim Academic Director plans and implements appropriate and meaningful professional development” most/all of the time.
    • 80% of faculty who responded indicated most/all of the time.


c. Evaluation of All Personnel

  • the job performance of new hires/new positions will be formally evaluated at least once per term
    • Informal evaluation of all new employees has been ongoing
    • Formal evaluation of all new employees/new positions was completed on 12/5/08
  • the job performance of returning employees will be evaluated formally at least once per year
    • Informal evaluation of all returning employees has been ongoing
  • at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director provides objective and goal-oriented evaluation of my job performance.”
    • 73% of faculty who responded indicated most/all of the time.


d. Create/expand Partnership with Educational Institutions

  • at least 1 graduate course will be offered through a local college partnership
  • an internship program for aspiring teachers will be initiated
    • at least 4 teachers/administrators will serve as mentors to interns/student teachers
      • as of 12/5/08, one internship applicant was been hired as a t.a. and one teacher has completed her practicuum

 

3. MAINTAIN AND/OR IMPROVE UPON PARENT SATISFACTION

a. Meet Parent Needs

  • at least 80% of those who respond to the Parent Satisfaction Survey will answer ‘most/all of the time’ in response to the question: “Does the MCCPS academic program meet the needs of your child?”
  • at least 80% of those who respond (84 respondents) to the Parent Interim Academic Director Evaluation Survey will indicate ‘most/all of the time’ in response to the statement: the “Interim Academic Director is open to suggestions and encourages open communication.”
    • 83% of parents who responded indicated most/all of the time.

b. Re-enrollment

  • overall, student attrition will be less than 10% for other than family displacement or geographical reasons.
    • As of 12/5/08, one student left the school for other than family displacement or geographical reasons

c. Accessibility

  • Faculty, staff, and administrators will respond to phone and email messages as soon as possible after they are received, usually within 2 school days.
    • Advisory teachers have made initial contact with parents via phone, mail, or email.
      • all advisory teachers were directed to contact parents during 1st trimester
    • All have been directed to respond to parent calls/emails w/in 2 school days.
  • Faculty, staff, and administrators will make themselves available by appointment to meet with parents, as needed.
    • Parent Meetings to Date (first term)
      • grade 4: 7 formal conferences not including 46 MAP meetings
      • grade 5: 3 formal conferences not including 48 MAP meetings
      • grade 6: 7 formal conferences not including 49 MAP meetings
      • grade 7: 2 formal conferences not including 48 MAP meetings
      • grade 8: 5 formal conferences not including 39 MAP meetings
    • The “Constructive Communication Process” will be disseminated to parents via the Student/Parent Handbook and implemented appropriately
      • To date 227 of 230 (students) parents have acknowledged receipt of the Student/Parent Handbook
      • To date 24 conferences have occurred

 

4. IMPROVE COMMUNITY INVOLVEMENT AND COMMUNICATION

a. Regular Communication

    • A CUE Parent Information Night is planned for Monday, December 15, 2008
    • Magna Charter
      • 1st copy issued 11/08
  • MCCPS website will contain useful and timely information and will be updated at least monthly
    • Teachers participated in website training on 10/8.
    • October Website Updates (Main / Grade Level Websites): 32 Posts, 18 Pages Created/Updated
    • November Website Updates (Main / Grade Level Websites): 10 Posts, 3 Pages Created/Updated
  • email will be sent from the IAD to parents at least bi-monthly
    • messages have been sent on the following dates: 8/23/08, 9/26/08, 10/7/08, 11/24, 12/1

b. Community Relations

  • continue to rebuild trust within the community as evidenced by factors such as Parent Satisfaction Survey, Enrollment & Re-enrollment, community participation rate in fundraisers and events.
    • Over 50 parents, teachers, & Board members helped to paint the gym on 9/16/08.
    • 9/20/08 Fall Dance Party: $1047.00
    • 9/24-10/3/08 Colorblends bulb fundraiser: $1600.50
    • 9/29-10/11/08 QSP Readers Digest All school fundraiser: $2325.80
    • 10/17- 10/31/08 8th grade Pie Fundraiser: $850.00
    • 10/22/08 Spirit of '76 In-store book fair fundraiser $316.00
    • 10/25/08 Halloween Hauntings Party: $1500.00
    • 10/23/08: Uno's Family Night Fundraiser: $119.72
    • 11/14/08 Annual "Night on the Harbor" Auction: approx.$22K, 150 people in attendance
    • 12/6/08 Winter Artisan's Craft Fair: approx.$500.00
    • Training for Jeff Barry, Eileen Perry, and Pam Haley in "Engaging your Board," "Special Events Fundraising," "Fundraising in the one-person development shop: making the most of a shoestring budget"
  • attend Community Relations Committee’s Monthly Coffees
    • As of 12/5/08, no monthly coffee has been organized by the Community Relations Committee
  • evidence of improving external community relations (ie. high school community service volunteers, parent/community volunteerism)
    • Visited by Lisa Bryant, Principal at Village, in September
    • Invited to join cohort of principals of independent schools, including Tower, Pingree, Landmark, Shore, Brookwood, Phoenix, Phoenix, St. John's, Waring, etc.
      • First meeting 12/8/08
    • invited Phoenix, Pioneer, and Salem Charter Schools to participate in Physical Restraint Training at no cost
  • at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey and those who respond to the Faculty Interim Academic Director Survey will indicate that most/all of the time the “Interim Academic Director acts as an effective spokesperson for the school.”
    • 79% of the parents who responded and 100% of the faculty who responded indicated most/all of the time.
  • evidence of community member involvement at MCCPS - both internal (parents) and external (wider community)
    • Enrichment Volunteers: 33 volunteers (term 1), 40 volunteers (term 2)
    • Kitchen Volunteers: 4 volunteers (term 1)
    • Painting Party: about 50 parents, teachers, board members
    • Columbus Day Outdoor Classroom Work: 20 parents, students, and staff
    • Mock Election run by Jim Carrigan, 10/29/08
    • Presentation to 7th grade by Iraqi teacher, Mohammed Harba, from Andover Academy
    • Contributions:
    • Parent and staff volunteers for all school dance parties
    • Parent and Marblehead community volunteers for the Annual Auction 11/14/08
    • Parent and town wide donations made toward the Annual Auction 11/14/08 to benefit MCCPS.
  • at least 50% of daily Enrichment activities will be planned, organized, and supervised by community volunteers
    • first term: 49%
    • second term: 50%
    • third term:

c. Parent Relations

  • at least 80% of those who respond to the Parent Satisfaction Survey will indicate that most/all of the time “there is a sense of community present in the school.”
  • at least 80% of those who respond to the Parent Satisfaction Survey will indicate that most/all of the time they “feel that parental involvement is welcome at the school.”
  • at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director promotes positive and supportive relations among community members.”
    • 83% of parents who responded indicated most/all of the time.
  • at least 80% of those who respond to the Parent Satisfaction Survey will indicate that most/all of the time “the school-to-home communication” meets their needs

d. Faculty Relations

  • at least 80% of those who respond to the Faculty/Staff Satisfaction Survey will indicate that most/all of the time the “Interim Academic Director promotes positive and supportive relations among the members of the community.”
  • at least 80% of of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director is open to suggestions and encourages open communication.”
    • 86% of faculty who responded indicated most/all of the time.
  • at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director communicates mission, goals, and achievements clearly and regularly.”
    • 94% of faculty who responded indicated most/all of the time.

 

5. MAINTAIN A CULTURE OF INNOVATION (INTERNALLY & EXTERNALLY)

a. Teachers Valued as Leaders

  • plan, facilitate, and evaluate the work of the Leadership Team
    • Leadership Team has met weekly
      • Meeting dates are listed in section 1a
      • discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page'

b. Dissemination

    • evidence of regular sharing of MCCPS best practices
      • internally & externally (ie. publish articles, present at conferences)
      • Jed O'Connor - biweekly support of special education department at Pioneer Charter School of Science (Everett) for a total of 62.5 hours between 8/8/08 and 11/30/08.
      • Jed O'Connor - phone conversations and email communication with Salem Academy Charter School on going as needed.
      • Nina provided ELL support and sample documents to Sanela Jonuz, Pioneer Charter School
    • establish meetings with the town school counselors/Marblehead Counseling Center at least once per term
      • MCCPS hosted/participated in breakfast/lunch meetings for town counselors/MCC: 9/08, 10/08, 11/08
    • invite teachers & administrators from other schools to visit MCCPS
      • Visited by Lisa Bryant, Principal at Village, in September
      • Visited by Sanela Jonuz, Pioneer Charter School
      • Visited by Mohammed Avad, Andover Academy
    • at least 75% of full-time teachers and administrators will visit other schools to learn about other programs and will report findings to faculty
      • Christine Stowe 11/4/08

c. Continual Review and Reflection of Program

    • discuss progress/challenges with the Leadership Team weekly
      • Leadership Team has met weekly
        • Meeting dates are listed in section 1a
        • discussion points and decisions have been recorded in meeting minutes and are available electronically to faculty & staff on the shared 'Faculty Page
    • 80% of those who respond to the Faculty/Staff Satisfaction Survey will indicate that a culture of innovation exists at MCCPS

d. Expand & Enhance Technology available to Students & Teachers

  • provide training as needed
    • All students are scheduled to received 45 minutes of technology instruction per week.
    • Teachers participated in website training on 10/8.
    • Technology support/assistance is available as needed and weekly on Tuesdays from 2:30-3:15.
  • work with the Technology Coordinator & Technology Task Force to investigate opportunities for piloting programs
  • 5th, 6th, 7th, and 8th Grade students given access to an online document service available from home and school

e. Develop internship program for aspiring teachers

  • design the internship experience
    • As of 10/2, program has been designed and area colleges have been informed.
  • recruit, support, supervise participants
    • As of 10/2, area colleges have been informed of the MCCPS mentoring program.
  • solicit input of interns and teachers to evaluate the program

f. Enhance ELA/ELL program for students whose primary language is other than English

  • provide training for teachers
  • schedule additional instructional time for students as needed
  • investigate additional resources to support learning

g. Expand offerings for students

  • provide foreign language choices
    • As of 10/2, French & Spanish are offered to 4th & 5th graders 2 times/week (last year French only 1 time/wk); 6th – 8th have the option to take Spanish 1 time/wk as an Enrichment in addition to French 3 times/wk (last year 6th was 2 times/wk)
    • accelerated/remedial learning for math and ELA
      • As of October, regular & advanced math classes have been offered in 8th
      • Beginning November 10th, selected students will receive additional instruction in ELA and/or math (some will be exempt from foreign language)

h. Continue to involve parents, students, and faculty/staff in the hiring of teachers, evaluation of programs, care of the facility, and revision of documents.

  • Parents, students, and faculty/staff were involved in the hiring process of current employees.
  • Parents, faculty, and board members worked together to paint the gym.
  • During 1st term, parents and students have been working together during Enrichment to care for the gardens around the school.
  • On Columbus Day, 20+ parents, students, and staff worked together to prepare the Outdoor Classroom for planing.

 

6. PROVIDE A SAFE SCHOOL ENVIRONMENT

a. Nurturing Environment

  • continue to help students to develop a feeling of community, belonging, caring for and about each other
    • Older students enjoy leadership opportunities as they lead mixed grade groups for clean up crew.
    • 12-8th graders are running enrichments term 2
      • All students participate on a rotating basis.
    • During 1st term, the Student Council Enrichment has met weekly
      • their recommendations are incorporated/acted upon when appropriate.
    • Dances:
      • Back to School Dance Social, September 20, 2008
      • Halloween Dance Party, October 18, 2008
      • Snowflake Dance is scheduled 12/19/08
    • Three aquariums have been established and classroom pets have been introduced (turtle, snake, lizards, hamsters)
  • at least 80% of those who respond to the Faculty Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director understands and addresses student, parent, and staff needs.”
    • 93% of faculty who responded indicated most/all of the time.
  • ensure that adult supervision is adequate throughout the day, on field trips, and at school sponsored events
    • Supervisory duties are defined in the Faculty/Staff Handbook
    • Faculty & staff adhere to a schedule that covers all necessary areas/times at school
  • continue to provide support for students as needed via counseling department
    • Full time School Adjustment Counselor/Social Worker provides individual therapeutic intervention (21 students as of 12/8/08) and lunch-group social skills sessions (61 students as of 12/8/08) for all grade levels
    • Age-appropriate support groups for girls and boys are conducted weekly during Enrichment by the school nurse and/or counselor

b. Student Discipline

  • manage and oversee student disciplinary policies and procedures
    • help teachers to manage students’ behaviors and reduce the number of students who repeatedly receive referrals for the same offense(s)
    • full-time school adjustment counselor/social worker is available to assist students as needed
      • weekly lunches with students
    • full-time student services coordinator is available to assist students as needed
      • 11/08 Molly Wright attended workshop "Response to Intervention: Model for Disruptive & Difficult Student Behaviors"
  • students will acknowledge acceptance of school rules and their willingness to comply via the Student/Parent Handbook by completing the signature sheet
    • 100% received from grade 4
    • 100% received from grade 5
    • 100% received from grade 6
    • 98% received from grade 7
    • 96% received from grade 8
  • at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director supports and maintains high standards of discipline.”
    • 81% of parents who responded indicated most/all of the time.
  • at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director models and encourages respect, self-discipline, and personal responsibility.”
    • 93% of parents who responded indicated most/all of the time.
  • oversee student services and reporting to appropriate government agencies
    • Education for Homeless Child & Youth Report filed on 9/22/08
    • Student Services Coordinator & School Adjustment Counselor/Social Worker communicated with DSS in October, November
    • Student Services Coordinator & School Adjustment Counselor/Social Worker communicated with local Truant Officers and Juvenile Court liaison in October, November

c. Building Safety

  • ensure that faculty understand and follow security procedures
    • Fire drill practice provided in 9/08 and performance complimented by Captain Porter
    • clear access to emergency exits maintained and checked frequently
    • exterior doors kept locked
    • physical restraint training provided; 4 staff members certified
  • review the school crisis plan with faculty and staff annually
    • As of 10/2, Crisis Handbook updated
  • at least 80% of those who respond to the Parent Interim Academic Director Evaluation Survey will indicate that most/all of the time the “Interim Academic Director ensures safe and adequate facilities for learning.”
    • 90% of parents who responded indicated most/all of the time.
  • As of 12/5/08:
    • regular reminders given to faculty and staff about end-of-day security procedures
    • ongoing supervision of the amount of paper and other potentially flammable materials in the hallways
    • addition of window in entryway
    • addition of camera in entryway
    • updating of CORI policies and procedures
    • use of Constant Contact to alert parents/guardians of Sex Offender notices
    • air duct cleaning
    • repair of leaks in Community Room

 

7. OPERATE ACADEMIC PROGRAM WITHIN ESTABLISHED BUDGET

a. Understand the School’s Finances & Budget

  • work with Interim Managing Director & Business Manager to operate within the budget
    • As of 10/2, have stayed within budget
  • regularly review finances & needs
    • have met with business manager often
    • scheduled weekly meetings with Business Manager
    • successfully negotiated (affordable) contracts with new hires
    • approved switch to new health ins carrier, keeping premiums level
  • regular attendance & participation at fincom meetings
    • attended September and October meetings of fincom
    • involve the fincom chair before exceeding the budget, if needed
    • focus staff attention on conservation of resources - save electricity, heat, paper, etc...

b. School Needs

  • gather input from teachers & administration regarding needs
    • identify capital needs and improvements
      • weekly facilities meetings with Facilities Coordinator and Business Manager
      • weekly meetings with Events Coordinator
      • emailed staff on 11/1/08 about requested repairs/work needed in the building
  • manage resources to address needs
    • establish short & long-term budgetary goals and priorities
  • work to achieve the school’s fundraising responsibility
    • seek new sources of revenue/materials via grants, donations
      • PTO Giving Tree established in September and revised in November
      • 9/20/08 Fall Dance Party: $1047.00
      • 9/24-10/3/08 Colorblends bulb fundraiser: $1600.50
      • 9/29-10/11/08 QSP Readers Digest All school fundraiser: $1390.40 plus approx. $700.00 (to date) in magazine sales profit ($2090.40)
      • 10/17- 10/31/08 8th grade Pie Fundraiser: $850.00
      • 10/22/08 Spirit of '76 In-store book fair fundraiser $316.00
      • 10/23/08: Uno's Family Night Fundraiser: $119.72
      • 10/25/08 Halloween Hauntings Party: $1500.00
      • 11/08 Title 1 Grant: approx. $14,000
      • 11/14/08 Annual "Night on the Harbor" Auction: approx.$22K
      • Extended Learning Time Grant: approx. $7,000
      • 12/6/08 Winter Artisan's Craft Fair: approx.$500.00
  • Financial Audit
    • Yearly audited financial statements will show a balanced budget and an unqualified audit opinion

 

8. COMPLY WITH ALL MCCPS POLICIES, STATE AND FEDERAL REQUIREMENTS

a. Implement MCCPS policies and procedures and develop (or amend) policies and procedures, as needed

  • review, revise, and update Faculty/Staff & Student/Parent Handbooks
    • Both handbooks have been updated.
      • Student/Parent Handbook is available on our website.
    • Faculty Handbook was distribute to staff for their review.
      • Edits were made, and the revised handbook was sent electronically to faculty/staff.
        • 95% acknowledged receipt of the Handbook

b. Understand the laws and regulations that affect MCCPS, including: IDEA, ADA, NCLB, MA Education Reform Act

  • Adhere to required timelines
  • Complete reports and maintain required documentation
    • 10/16/08 Jed O'Connor, Chris Fauci, & Molly Wright attended "Special Education and Section 504" seminar
    • Physical restraint training provided, 4 staff members certified
    • 11/08 Molly Wright attended workshop "Response to Intervention: Model for Disruptive & Difficult Student Behaviors"

 

*Per MCCPS Accountability Plan