June 5, 2008 Regular Meeting

Regular Meeting of the Board of Trustees

June 5, 2008

Minutes

In attendance:

Kay O’Dwyer, Dr John Sullivan, John McEnaney, Cathy Vaucher, Pam Wheaton Shorr, Emil Ronchi, Robert Sousa, Christopher Fauci, Nina Cullen Hamzeh. Ms Canavan arrived at 7:06. Mr. Cronin arrived at 7:15.

Also in attendance, Dr. Albert F. Argenziano, Interim Managing Director

Location: Community Room at the Marblehead Community Charter Public School, 17 Lime St, Marblehead MA 01945

The Chair, Ms Kay O’Dwyer opened the meeting promptly at 7:00 P.M. She began by calling for public comment, and noted that there were no individuals wanting to address the Board for public comment at this time.

Ms O’Dwyer recognized Ms Vaucher for the presentation of a candidate for the Board of Trustees.

Decision: Ms. Vaucher moved and Mr. McEnaney seconded a motion that the Board of Trustees appoint Mr. John “Matt” Cronin as a Class A trustee, to fill the balance of a three year term commencing at the approval of the Department of Elementary and Secondary Education, and expiring at the close of the January 2011 Regular Meeting of the Board of Trustees. Pursuant to the By Laws, this term shall be considered a full three year term.

Yeas: 10 Nays: 0 Abstain 0 Motion Passes

Decision: Ms Vaucher and Mr. McEnaney moved to invite the newly appointed Trustee John “Matt” Cronin to all Board meetings and activities while his approval is pending with the Department of Elementary and Secondary Education. Mr. Cronin will be entitled to participate as provisional Trustee and will be able to participate in all activities and discussions, but will not be permitted to vote on any matter until he receives formal approval from the Department of Elementary and Secondary Education, and will not be counted when determining a quorum.

Yeas: 10 Nays: 0 Abstain 0 Motion Passes

Ms O’Dwyer congratulated Mr. Cronin and invited him to join the Board in his provisional status for the remainder of the meeting.

Decision: Mr. McEnaney moved and Ms Vaucher seconded to approve the minutes of the May 1 2008 Regular Meeting of the Board of Trustees.

Yeas: 10 Nays: 0 Abstain 0 Mr. Cronin did not vote. Motion Passes

Decision: Mr. McEnaney moved and Dr Sullivan seconded to approve the minutes of the May 19 2008 Special Meeting of the Board of Trustees.

Yeas: 10 Nays: 0 Abstain 0 Mr. Cronin did not vote. Motion Passes

Ms O’Dwyer recognized Ms Cullen Hamzeh, Interim Academic Director, for her report, a copy of which is attached. Ms Cullen Hamzeh noted that her report this month focuses on personnel changes for the upcoming year. She also noted that there are still positions to be filled, and that there may be some changes to this based on who is found to fill the open positions. There was some discussion about the change in the approach for providing nursing services.

Ms O’Dwyer recognized Dr. Argenziano, Interim Managing Director for his report. Dr. Argenziano shared his report as well, which is attached.

The Chair recognized Dr. Sullivan, Treasurer, who provided his monthly report, which is attached. Dr. Sullivan presented the FY09 Budget to the Board for its review and approval. He reiterated his long standing view that cash is an important asset to have on hand and it is necessary to have fully funded working capital to provide fiscal flexibility and credibility. Dr. Sullivan reminded the Board that it has been a very tough year financially, and that a lot of damage was done. He expressed his view that it would take approximately two and a half years to fully recover financially. He noted the potential impact that inflation and rising interest rates could have a negative impact on our financial picture over the long term.

Decision: Dr Sullivan moved and Mr. Sousa seconded a motion to appoint Mr. Jed O’Connor to the Finance Committee effective immediately.

Yeas: 10 Nays: 0 Abstain 0 Mr. Cronin did not vote. Motion Passes

Decision: Dr. Sullivan moved and Ms Cullen Hamzeh seconded a motion to approve the FY 09 MCCPS Budget as attached.

There was extensive discussion about the right level of detail of information that the Budget should include for the Board for approval purposes. Dr. Sullivan requested a roll call vote for the budget.

Ms O’Dwyer, Yes; Ms Canavan, No; Ms Vaucher, Yes; Mr. Ronchi, No; Mr. McEnaney, Abstain; Dr. Sullivan, Yes; Mr. Sousa, Yes; Mr. Fauci, Abstain; Ms Shorr, Yes; Ms Cullen Hamzeh, Yes. Mr. Cronin did not vote. Motion passes

The Chair recognized Ms Vaucher, Chair of the Governance Committee for her report, a copy of which is attached. Ms Vaucher went on to present a candidate for the Governance Committee.

Decision: Ms Vaucher moved and Ms Canavan seconded a motion to appoint Nancy Buczko to the Governance Committee effective immediately.

Yeas: 8 Nays: Abstain 1 Mr. McEnaney abstained. Dr Sullivan and Mr. Cronin did not vote. Motion Passes

Next, Ms Vaucher recognized Ms Canavan. Ms Canavan disclosed for the record that she has retained the services of Mr. Peter Haddock to repair some furniture in her home. She noted that Mr. Haddock is a school employee, but that her hiring is separate from the school, and that he will be paid for his repair services by her directly.

Ms Vaucher noted that the Governance Committee is still in the process of updating the Charter. She expressed her thanks to the School’s Leadership Team and Mr. Jed O’Connor for their help in re-writing significant portions of the Charter, those related to curriculum. She went on to ask the Trustees if we could schedule a meeting prior to June 28 for presentation of the updated Charter, with the intent that the Trustees will meet again in late July for final approval of the changes. She noted the changes need to be approved and forwarded to the Department of Elementary and Secondary Education by August 1, 2008.

The Chair recognized Mr. Sousa for the report of the Personnel Committee. He noted that the major work of the Personnel Committee is captured in the minutes of the May 19 meeting. Ms Cullen Hamzeh note that she is working with the Leadership Team to develop the indicators as her follow on action item a copy of which is attached.

The Chair recognized Mr. McEnaney who noted that there is no update from the Community Relations Committee this month.

Ms. O’Dwyer recognized Mr. Ronchi to provide the Foundation report. Mr. Ronchi did not provide a written report, but he noted that the Foundation continues to progress, and continues to find ways to help the school.

Ms O’Dwyer moved into Ongoing Business. She began by following up on last month’s action regarding the contract for the Interim Academic Director, noting that we need to take a similar action for the Interim Managing Director. She noted that first we needed to formally agree to continue the position next year. She remarked that we have spoken of extending the position on many times, but have not yet taken formal action on the position. Next, Ms O’Dwyer noted, she hoped the Board would offer a contract to Dr. Argenziano to serve as Interim Managing Director, presuming we chose to keep the position for another year.

Decision: Mr. McEnaney moved and Mr. Sousa seconded to extend the position of Interim Managing Director for the 2008 – 2009 school year.

Yeas: 10 Nays: 0 Abstain 0 Mr. Cronin did not vote Motion passes

Decision: Mr. McEnaney moved and Dr. Sullivan seconded that the Board approve the terms of the contract being offered to Dr Albert Argenziano as Interim Managing Director effective July 1, 2008 (Attached).

Yeas: 9 Nays: 0 Abstain 1 Mr Fauci abstained. Mr. Cronin did not vote

Motion passes

Action Item: The Chair or her designee will work with Dr. Argenziano to develop a mutually agreeable set of goals to be an addendum to his contract prior to the August regularly scheduled Board of Trustees meeting. Trustees will submit ideas for Goals to Mr. Sousa with a copy to the Chair and Dr. Argenziano to assist in the development of goals.

Ms O’Dwyer began a discussion of the Board Self Evaluation by sharing the Parent/Faculty Survey results. She noted there were 65 respondents from across the spectrum of the community. She went on to note that in most every category, 90% of respondents evaluated the board as “Excellent” or “Good”. She noted that the themes in the comments sections included more focus on strategic planning, and formalizing a long term leadership model.

Ms O’Dwyer then shared the collated self evaluation forms from the Trustees. She noted that all ten Trustees completed the assessment the same themes emerged from our own assessment – focus on strategic planning. Ms O’Dwyer concluded by saying that self-evaluation of the Board clearly acknowledges a challenging year and satisfactory performance given the circumstances. It also recognizes the need to do better particularly with regard to strategic planning, and that is certainly is no surprise and will be addressed.

Ms. O’Dwyer went on to note that in January, we acknowledged receipt of the Audit, but we have not yet voted to approve the audit (attached). She reminded Trustees that she forwarded a copy of the Audit last week and asked everyone to read it so that we can approve it prior to the end of the Fiscal Year.

Decision: Mr. McEnaney moved and Ms Vaucher seconded that the Board accept and adopt the Audit, dated December 14, 2007.

Yeas: 10 Nays: 0 Abstain 0 Mr. Cronin did not vote Motion passes

Ms O’Dwyer note that the Finance Committee needs to prepare for the audit of the 2008 Fiscal Year. Dr. Sullivan noted that the Committee was looking for a new auditor.

Ms O’Dwyer asked Mr. McEnaney to assure that the Board Binder is updated with all minutes for the year prior to the end of the year.

Ms O’Dwyer asked that Ms Cullen Hamzeh be sure to invite State Representative Lori Erlich to exhibition. If there are any other people that Trustees believe should be invited, get to Ms Cullen Hamzeh as soon as possible.

Ms O’Dwyer continued and noted that it was time to elect officers for the 2009 Fiscal Year. She noted that Officers would begin their term on July 1, 2008, and serve until June 30, 2009.

Decision: Mr. Vaucher moved and Ms. Ronchi seconded a motion to appoint Dr. John Sullivan as Treasurer of the Board of Trustees effective July 1, 2008 and serving until Jun 30, 2009, or until his successor is named, whichever is later.

Yeas: 9 Nays: 0 Abstain 1 Dr. Sullivan abstained. Mr. Cronin did not vote

Motion passes

Decision: Ms Canavan moved and Ms Cullen Hamzeh seconded a motion to appoint Mr. Emil Ronchi as Chair of the Board of Trustees effective July 1, 2008 and serving until Jun 30, 2009, or until his successor is named, whichever is later.

Yeas: 9 Nays: 0 Abstain 1 Mr. Ronchi abstained Mr. Cronin did not vote

Motion passes

Decision: Ms Cullen Hamzeh moved and Dr. Sullivan seconded a motion to appoint Mr. John McEnaney as Clerk of the Board of Trustees effective July 1, 2008 and serving until Jun 30, 2009, or until his successor is named, whichever is later.

Yeas: 9 Nays: 0 Abstain 1 Mr. McEnaney abstained. Mr. Cronin did not vote

Motion passes

Decision: Mr. Shorr moved and Dr Sullivan seconded a motion to appoint Ms Cathy Vaucher as Vice Chair of the Board of Trustees effective July 1, 2008 and serving until Jun 30, 2009, or until his successor is named, whichever is later.

Yeas: 8 Nays: 1 Abstain 1 Ms Vaucher abstained. Mr. Cronin did not vote

Motion passes

Decision: Chair moved and Dr. Sullivan seconded that the Board adjourn to executive session under exception three of the Open Meeting Law, MGL Chapter 30 Section 11A1/2, “to discuss strategy with respect to collective bargaining or litigation.”

Ms O’Dwyer, Yes; Ms Canavan, Yes; Ms Vaucher, Yes; Mr. Ronchi, Yes; Mr. McEnaney, Yes; Dr. Sullivan, Yes; Mr. Sousa, Yes; Mr. Fauci, Yes; Ms Shorr, Yes; Ms Cullen Hamzeh, Yes. Mr. Cronin did not vote. Motion passes

The Chair noted that the Board did not expect to return to open session at the conclusion of the Executive Session. The Chair invited Dr. Argenziano to participate in Executive Session.

The Chair adjourned the meeting to Executive Session at 8:58 PM

Respectfully Submitted

John T. McEnaney

Clerk

Report of the Interim Academic Director, June 5, 2008

Marblehead Community

Charter Public School

17 Lime Street

Marblehead, MA 01945

Tel: (781) 631-0777

Fax: (781) 631-0500

MarbleheadCharter.org

State of the School Report

2008-2009 Personnel Plan – to date

- positions still need to be filled & changes/shifts may occur

Goal: to achieve the maximum benefit to students while remaining within the budget

Changes:

- Chef DeSantis, new Nutrition Director, started May 27^th

o graduate of Johnson & Wales University

o brings a wealth of experience and enthusiasm to the program

- Chef Idell will return periodically as a ‘Celebrity Chef’

o 3 buffets expected (1 per term)

- Foreign language options expected

o French

o Spanish

o Korean

o ESL

- Student Services Coordinator - 1/2 time

o to address discipline, facilitate Academic Probation, student overnights, and MCAS & NWEA testing

- Full-time Technology Coordinator

o computer literacy classes (1-45 minute class per advisory)

o parental education events/support regarding CUE, ALEKS, NWEA

- PE increased (2-45 minute classes per week per advisory)

- CSL embedded in grade level planning

o no longer a separate class

- Reduced nursing services to contracted position ( 25 hrs/week, 5 hrs/day)

o first aid certified staff members or 911 to respond in emergencies when nurse is not on campus

Not returning: Susan Magnet, Albert Rafla, Randy Sigler, Cindy Boccia, Dan McCarthy

Position	Name
Interim Managing Director	Dr. Albert Argenziano
Interim Academic Director	Nina Cullen-Hamzeh
Special Education Director	Jed O’Connor
Assistant Special Education Director	Christopher Fauci
Assistant to the Directors	Eileen Perry
Student Services Coordinator	Molly Wolverton
Enrichment Coordinator	Molly Wolverton
Business Manager	Jeff Barry
Nurse	Francine Rinfret-Cronin	25 hours/week contracted service – 185 days
Technology Coordinator	Matt Cronin	Will teach computer literacy 1x45 per advisory
Facilities Coordinator	Bob Erbetta	½ time
Nutrition Director	Laura DeSantis	Started 5/27
Kitchen Manager	-----------------------------
Celebrity Chef	Bill Idell	1 buffet per trimester is planned (hourly rate is part of food service budget)
Kitchen Staff	Kim Camelo	(hourly rate is part of food service budget, not school’s budget)
Kitchen Staff	Sarah Hitchcock
Community Partnership Coordinator	-----------------------------	Role absorbed by Development Director
Development Director	TBD	Events, Fundraising, Charter Hall rentals, Community Liaison
Reading Specialist	Ann Chandler	Part-time
Grade 4	Pam Miller	Math/Science
	Jeanne Dowdell	Humanities
	Katie Bartlett	Inclusion Specialist
	Pam Haley	Teaching Assistant
Grade 5	Michele Gallo	Humanities
	Ivy Connelly	Math/Science
	Carol McEnaney	Inclusion Specialist
	*TBD*	Teaching Assistant
Grade 6	Molly Dunne	Humanities
	*TBD*	*Math/Science*
	Chris Fauci	Inclusion Specialist
	*TBD*	Teaching Assistant
Grade 7	Maria McAuliffe	Math/Science
	*TBD*	*Humanities*
	*TBD*	Inclusion Specialist
	*TBD*	Teaching Assistant
Grade 8	Katie Sullivan	Math
	Rebecca Perry	Science
	Ryan Redmond	Humanities
	Ida Bazarova	Inclusion Specialist
	*TBD*	Teaching Assistant
Art	Brianna Cronin
Fitness half time	Mike Ruth	2 times per week
CSL	-----------------------------	Will be taught by teachers at each grade level & integrated within subjects
French Language	TBD	Hoping to hire one person to teach both languages
Spanish Language	TBD
Korean Language/Culture	Intern expected	No salary – school provides breakfast & lunch and families provide housing
Music	Adria Smith
School Adjustment Counselors	Tim Stonecipher
	Gina Hartley	Part time, if possible

Report of the Interim Managing Director, June 5, 2008

To: Board of Trustees

From: Dr. Albert F. Argenziano

Re: May Monthly Report

The month of May signals the finalization of the 2007-2008 school year. Grade 8 students are completing their matriculation at our school. Some staff members will not be returning for the 2008-2009 school year, and our wishes go with them.

The Interim Academic Head of the School has successfully completed her first year. The year has had its peaks and valleys but overall she met the challenge and moved forward.

The ending of the 2007-2008 school year calls for a reflection. Did we meet our goals? Did we uphold the contract requirements? The reflection is as follows:

Page 2 of contract signed October 4,2007 states:

The duties of the Interim Managing Director shall include, but not be limited to the following:

* Develop for Board review and approval a School Management Plan that describes the next generation management structure for MCCPS;

* Provide and implement a plan for the improvement of community and public relations leading to credibility, reliability, and trust with all constituents, and advise the Board others on recommendations with regard to their roles and responsibilities within that plan;

* Develop and implement techniques for the immediate increase and stabilization of enrollment;

* Develop strategies and recommendations subject to Board approval for the long term increase and stabilization of enrollment;

* Develop strategies for public/private partnerships with the aim of generating additional community goodwill and revenue for MCCPS;

* Oversee the day to day financial affairs of MCCPS within approved budget guidelines;

* Review and report on the School’s compliance with appropriate DOE regulations, and other directives, and recommend corrective actions and/or better practices where appropriate;

* Work with the Board of Trustees and the Interim Academic Director to ensure a quality opening to the 2007-2008 school year, and on other issues as requested and/or as needed during the duration of this contract.

The eight goals placed in my contract have been met. A partnership has been established with Endicott College to enhance our professional development program. As our credibility, reliability and trust continue to grow, our ability to seek out private funds will be enhanced. The trust factor takes longer than eight months, in our community at large, to be considered a viable option for outside contributions.

Attached to this report is our first annual Summer Camp enrolled with a potential budget, which contains income and expenses. This was established to begin seeking alternate funding programs in our school.

In closing, the opportunity to serve the Marblehead Community Charter School was a distinct pleasure. Your kindness, support and leadership are deeply appreciated.

Thank you,

SUMMER CAMP UPDATE

As of Monday, May 19, 2008, we have received 23 family requests to participate in our Summer Camp. We will have a final call for applications thru Friday, May 23, 2008.

The week of May 26, 2008, decisions will be made regarding course offerings, limiting the camp to half days with no lunch, and finally what courses can be offered without the school running a deficit.

In conclusion, our first experience offering a summer camp has drawn interest from 10% of our parents. Total profit in offering summer camp will be $5,000.00. This was not what was anticipated, yet better than zero.

I will provide a final note on Summer Camp by June 1, 2008.

Thank you,

Summer School Camp Update #2

Income:

Rental of Facility $1300.00

Rental of Facility $3000.00

Student Fees

160.00 per week x 15 students x 2 weeks $4500.00

60.00 per day x 5 students x 5 weeks $1500.00

Total Projected Income $10,300.00

Expenses:

2 Staff members

24.00 per hr. x 3 hrs. per day x 10 days $ 720.00

24.00 per hr x 3 hrs per day x5 days $ 360.00

Flyers, coordinator, mailing, etc $ 500.00

Total Expenses $1580.00

Total Income $10,300.00

Total Expenses $ 1,580.00

Total Profit $ 8,720.00

Thank you

Enrollment Report

	Grade 4	Grade 5	Grade 6	Grade 7	Grade 8
Marblehead	28	17	28	18	9
Swampscott	7	17	7	14	4
Salem	8	3	7	7	5
Lynn	2	7	1	3	19
Peabody	1	0	1	1	1
Beverly		0	0	2	2
Gloucester		0	1	0	0
Nahant		6	4	2	1
Saugus		0	0	0	1
Winthrop		0	0	0
TOTAL	46	50	49	47	42	234



		WAITLISTED

Marblehead	2	3	2
Swampscott	20	11	9	5
Salem	12	1	8	3
Lynn	5	4	6	2
Peabody	2		1
Beverly	1	1	1
Gloucester		3
Nahant	3		1	1
North Reading		2
Saugus	3		1
Winthrop	1		1
Carlisle(moving to MHD)				1
Dorchester				1
Revere	1	1
TOTAL	50	26	30	13	0	119


5/21/2008

Report of the Finance Committee, June 5, 2008

June 4, 2008

Finance Committee update

To: The Board of Trustees, Marblehead Community Charter Public School

From: John Sullivan, Ph.D.

The Finance Committee has reviewed the final budget presented by Jeff Barry and suggested a few changes that have been implemented.

General Overview:

Revenue: Revenue has been adjusted on a per student basis to reflect the increase from last year resulting in a bump to $10,222 from FY08 budget of $9,634. Last year, based on the geographic mix of students, we experienced a lower than favorable rate per student. Also, in the past, we depended on more students from affluent areas, such as Marblehead and Swampscott, to subsidize those with lower reimbursement rates per student. The adjustments for this year have been favorable across the board with a “leveling” effect with many communities having rates comparable to Marblehead and Swampscott. No increase beyond this has been built into the budget reflecting a conservative revenue projection.

Expenses: An across the board increase in teacher salaries of 3% has been included along with approximately 25,000 for teacher salary adjustments has budgeted. I hope by next year’s budget to have an additional 50 to 100 thousand for such adjustments.

All other expenses have been returned to normal levels including supplies, maintenance etc.

We do have some openings that the Academic Director will need to fill. We do have money set aside for these positions, but this will need to stay within budget.

Bottom Line: We expect to add at least 50 thousand back into cash for next year. I cannot stress enough why our cash position is important. Previous finance committees have determined that we need to maintain a cash position of 500 thousand. This should be seen as a minimum. By having enough cash in the bank, we can reduce our borrowing costs and provide flexibility in choosing academic strategies as well as the purchase of assets such as a van or building. If we are careful, we should hit this target by 2010. We also need to consider a note coming due for the construction of Charter Hall. We will likely want to roll the note into another. Simply borrow money as the note comes due, pay it off, and continue to pay the additional loan over a five year period or longer. The current loan is an interest only structure with no principal being paid. I would like to change to a principal\interest structure for the next round. One risk we have with the debt is the current economic condition. With fuel and food prices high, this could lead to inflation. One way the Federal Reserve controls inflation is through interest rates. By raising rates, the Fed can cool inflation. This would not bode well for our debt situation and FinCom will need to monitor this going forward.

Proposed MCCPS FY09 Operating Budget			As of	6/5/08

		FY08	FY09
ITEM	DESCRIPTION	Revised Budget	Draft V3.0
		$9,634	$10,222	Avg PPE
CASH SOURCES:			230
1	STATE REIMBURSEMENT	$1,962,446	$2,351,134	From projection
2	FUNDRAISING – SCHOOL	$30,000	$30,000
3	OTHER	$3,500	$3,500
4	STUDENT ACTIVITY FUND	$21,600	$17,250	50% compliance
5	MCCPS EDUCATION FOUNDATION	$0	$34,000
6	INTEREST INCOME	$1,000	$1,000
	TOTAL CASH SOURCES	$2,018,546	$2,447,336

PERSONNEL:
7	SALARIES	$1,594,078	$1,602,054	see detail spreadsheet
8	ENRICHMENT	$23,450	$25,000
9	SUBSTITUTE TEACHERS	$0	$0
10	BENEFITS	$195,900	$225,285	15% increase
11	STAFF DEVELOPMENT	$2,500	$2,500	same as FY08 revised
12	SEARCH COSTS	$5,500	$1,000
	Sub-Total	$1,821,428	$1,855,839

DIRECT STUDENT SUPPORT:
13	TEACHER'S SUPPLIES	$3,500	$3,500	same as FY08 revised
14	CURRICULUM SUPPLIES	$17,500	$17,500	same as FY08 revised
15	STUDENT SUPPLIES	$3,500	$3,500	same as FY08 revised
16	SPED SUPPLIES	$1,500	$1,500	same as FY08 revised
17	COMPUTER SUPPORT	$2,500	$2,500	same as FY08 revised
18	COMPUTERS	$10,000	$10,000	same as FY08 revised
19	FURNISHINGS	$2,000	$2,000	same as FY08 revised
20	ALEKS	$7,210	$8,050	$35 per student
21	NURSING SUPPLIES	$1,200	$1,200	same as FY08 revised
	Sub-Total	$48,910	$49,750

OCCUPANCY:
22	RENT	$232,539	$239,515	as per lease
23	MAINTENANCE	$17,500	$20,000	increase
24	CUSTODIAL SERVICES	$20,000	$22,000	increase
25	CUSTODIAL SUPPLIES	$6,000	$7,500	increase
26	UTILITIES	$60,000	$63,500	increase
	Sub-Total	$336,039	$352,515

OFFICE & ADMINISTRATION:
27	SUPPLIES	$3,500	$3,500	same as FY08 revised
28	EQUIP & COMM	$12,500	$12,500	same as FY08 revised
29	LEGAL & ACCOUNTING	$10,000	$10,000	big question
30	PAYROLL SERVICE	$4,000	$4,000	same as FY08 revised
31	PRINTING & COPYING	$500	$500	same as FY08 revised
32	POSTAGE & SHIPPING	$4,000	$4,000	same as FY08 revised
33	INSURANCE	$18,646	$21,443	15% increase
34	ANNUAL REPORT	$500	$500	same as FY08 revised
35	BOARD EXPENSES	$1,738	$500	back to usual level
36	FINANCE CHARGES	$8,500	$8,500	same as FY08 revised
37	FUNDRAISING	$10,000	$10,000	same as FY08 revised
38	ADMISSIONS	$5,500	$2,500	back to usual level
39	HoS DISCRETIONARY	$1,500	$1,500	same as FY08 revised
	Sub-Total	$80,884	$79,443
	Sub-Total, Cash Disbursed	$2,287,261	$2,337,547

40	DEBT SERVICE	$47,000	$44,789	34K from Foundation
41	CAPITAL EXPENDITURES	$13,500	$15,000	? Budget from Erbetta

TOTAL CASH DISBURSED		$2,347,761	$2,397,336

42	Excess/(Deficit)	($329,215)	$50,000
43	Surplus FY07	$480,000
44	Ending Cash	$150,785

Report of the Governance Committee, June 5, 2008

Hello all,

At Thursday's meeting the Governance Committee will be presenting Matt Cronin to you as a potential Board Member. Please be sure to have your questions ready - I have already warned him.

The Governance Committee is still in the process of updating the Charter along with the help of the Leadership Team of the Faculty as well as pertinent members of the Faculty for those areas of the Charter that they have a better understanding. We sincerely thank them for their efforts. We are hoping for a Board meeting before June 28th to present the full and amended Charter for your review and discussion.

Respectfully submitted,

Cathy Vaucher
Chair, Governance Committee

Contractual Agreement of the Interim Managing Director

CONTRACTUAL AGREEMENT

THE PARTIES INTEND THIS AGREEMENT made this _____ day of ____________, 2008, between the Marblehead Community Charter Public School (hereinafter MCCPS) and Dr. Albert F. Argenziano (The Interim Managing Director), to reflect the terms of the contractual agreement between said parties as understood and agreed upon.

TERMS OF CONTRACT

MCCPS agrees to contract with Dr. Albert F. Argenziano, to act as the Interim Managing Director, and Dr. Albert F. Argenziano to accept the position pursuant to the terms and conditions contained herein;

In consideration of the terms contained herein, the sufficiency of which is hereby acknowledged, the parties agree to the following:

1. Contract Term: MCCPS agrees to enter into a contract of hire with Dr. Albert F. Argenziano (hereinafter Dr. Argenziano) as the Interim Managing Director, for a term commencing on July 1, 2008 and continuing until such time as the Board determines MCCPS no longer needs or requires his services and/or until June 30, 2009, whichever occurs first (hereinafter called the “Contract Term”).

2. Duties: Dr. Argenziano shall hold the position of Interim Managing Director of MCCPS and agrees to perform the duties normally incidental to that office, or as assigned to him and subject to the direction and control of the Board of Trustees of the School. Furthermore, Dr. Argenziano as the Interim Managing Director shall undertake all necessary actions to uphold and support the Charter granted to MCCPS, specifically with reference to the details of the charter application upon which said Charter was granted, and the laws of the Commonwealth of Massachusetts as they apply to Charter Schools.

3. Extent of Service: Dr. Argenziano as the Interim Managing Director shall devote a maximum of 20 hours a week to MCCPS with the possibility of additional hours as may be mutually agreed upon, giving his full attention, skills, and energy to the business of the School.

In the event his attendance is required at MCCPS in excess of his agreed upon maximum number of hours on a particular date, or during a particular period of time, the authorized agents of the Board of Trustees shall provide him with at least 48 hours notice of MCCPS’s need for additional hours, with the understanding less notice may be provided in the event of an emergency.

The duties of the Interim Managing Director shall include, but not be limited to the following:

· Develop for Board review and approval a School Management Plan that describes the next generation management structure for MCCPS;

· Provide and implement a plan for the improvement of community and public relations leading to credibility, reliability, and trust with all constituents, and advise the Board and others on recommendations with regard to their roles and responsibilities within that plan;

· Develop and implement techniques for the immediate increase and stabilization of enrollment;

· Develop strategies and recommendations subject to Board approval for the long term increase and stabilization of enrollment;

· Develop strategies for public/private partnerships with the aim of generating additional community goodwill and revenue for MCCPS;

· Oversee the day to day financial affairs of MCCPS within approved budget guidelines;

· Review and report on the School’s compliance with appropriate DOE regulations, guidelines and other directives, and recommend corrective actions and/or better practices where appropriate;

· Work with the Board of Trustees and the Interim Academic Director to ensure a quality opening to the 2008 -2009 school year, and on other issues as requested and/or as needed during the duration of this contract.

4. Wage and Expenses: During the “Contract Term”, MCCPS agrees to pay Dr. Argenziano, as the Interim Managing Director, a rate of $50 per hour. Such wages shall be payable pursuant to the payroll policies of the School in effect during the term of this contract. For each pay period Dr. Argenziano shall submit a time sheet reflecting the dates of service corresponding to specific projects he has worked on and the number of hours spent on each specific project, so his hours can be calculated and his pay check issued pursuant to the terms of this Agreement. Dr. Argenziano shall not be paid for any vacations days, absences, or time off taken during the duration of this contract. It is the understanding of the parties to this Agreement that the Interim Managing Director will only be paid for the actual hours worked on MCCPS designated business and at the agreed upon hourly rate.

Any anticipated expenses to be incurred by the Interim Managing Director on behalf of MCCPS during the terms of this contract shall be submitted to the Board of Trustees in advance. All requests for the reimbursement of expenses shall be itemized in writing with the date(s) corresponding to the expense(s) incurred and containing a full and complete explanation of the relationship of the nature of the business and expense(s) to MCCPS, with copies of any and all receipts attached. Any and all anticipated and/or incurred expenses shall be subject to reimbursement at the discretion of a vote by the Board of Trustees.

5. Termination of Agreement:

(a) Death: This Agreement shall automatically terminate if Dr. Argenziano as the Interim Managing Director dies during the term of this contract. MCCPS shall pay to the estate of Dr. Argenziano any wages accrued and Board approved reimbursable expenses to the date of death. After such payments are made, all of the School’s obligations and duties under this Agreement shall cease.

(b) Termination for Cause: At any time during the “Contract Term”, MCCPS, upon 30 days written notice to Dr. Argenziano, may discharge him and terminate this Agreement recognizing the School’s obligation to pay to him only his accrued wages and Board approved reimbursable expenses. For purposes of this Agreement, a “discharge for cause” shall mean a discharge resulting from a determination by the Board of Trustees that the Interim Managing Director (i) has admitted to or been convicted of a crime involving moral turpitude, including but not limited to fraud, theft, or embezzlement, (ii) has willfully failed to or refused to follow policies, directives, or orders established by the School, (iii) has committed acts amounting to gross negligence or willful misconduct to the detriment of the School or its Students, (iv) has willfully or persistently failed to attend to his duties hereunder, (v) has mismanaged or mishandled funds of the school, or (vi) has otherwise breached any of the material terms or provisions of this Agreement.

The Interim Managing Director agrees to conduct himself with due regard to public conventions and morals, and agrees that he will not engage in or commit any act that will tend to degrade or bring himself into public humiliation, contempt, scorn or ridicule or that will shock, insult, or offend public morals and cause harm to the goodwill and reputation of MCCPS. If the Interim Managing Director breaches this clause the Board of Trustees may take such action as is appropriate to protect the interests of MCCPS.

(c) Termination without Cause: If Dr. Argenziano is unable to perform the duties of his job as set forth in this contract due to injury or illness, or any other cause, or if MCCPS ceases to be a public school, the contract of the Interim Managing Director shall terminate and the terms of this agreement shall end.

6. Notices: Any notice required or permitted to be given under this Agreement shall be sufficient if in writing and if sent, postage prepaid, by certified or registered mail, return receipt requested, (i) to Dr. Argenziano, Interim Managing Director at his last known address 19 Savoy Road, Salem, MA 01970 , and (ii) to MCCPS, 17 Lime Street, Marblehead, MA 01945.

7. Severability: In case any term, phrase, clause, paragraph, section, restriction, covenant, or agreement contained in this Agreement is deemed invalid, such invalidation or unenforceability shall not defeat or impair the remaining provisions contain herein.

8. Waiver of Breach: The waiver by either party, and/or both parties, of a breach of any provision of this Agreement by the other party(s), shall not operate or be construed as a waiver of any subsequent breach.

9. Entire Agreement: This Agreement supersedes, replaces and merges all previous agreements and discussions relating to the same or similar subject matters between Dr. Argenziano, the Interim Managing Director and MCCPS, and constitutes the entire agreement between Dr. Argenziano and MCCPS with respect to the subject matter of this Agreement.

10. Governing Law. The substantive laws of the Commonwealth of Massachusetts, excluding any conflicts of laws, rules or principal that might otherwise refer to the substantive law of another jurisdiction, will govern the interpretation, validity and effect of this Agreement without regard to the place or execution or the place for performance hereof.

11. Authority to Enter Into This Contract or Modify the Terms of this Agreement:. This Agreement may not be changed or terminated orally, and no change, termination, or waiver of this Agreement or of any of the provisions herein contained shall be binding unless made in writing and signed by Dr. Argenziano and the Chair and Treasurer of the Board of Trustees, or by Board approved designees in the event of their absence.

The Chair and Treasurer of the Board of Trustees, or Board approved designees in the event of their absence, have the authority to enter into this contract on behalf of MCCPS.

THE AUTHORIZED PARTIES AS HAVE SIGNED BELOW HAVE EXECUTED THIS Agreement and agree that its terms shall commence and be effective as of July 1, 2008.

BY: Dr. Albert F. Argenziano

TITLE: Interim Managing Director

SIGNATURE:_________________________

DATE:_________________________

BY: Kay O’Dwyer

TITLE: Chair, MCCPS Board of Trustees

SIGNATURE:_________________________

DATE:_________________________

BY: John Sullivan

TITLE: Treasurer, MCCPS Board of Trustees

SIGNATURE: __________________________

DATE:: ________________________________

Board Evaluation Survey 2007 2008

Board Self- Evaluation June 2008

Total Number of Responses 10

	Area of Evaluation	5 Very Good	4 Good	3 Fair	2 Poor	1 Don’t Know	Number of Responses
<!--[if !supportLists]-->1. <!--[endif]-->	Board has full and common understanding of roles and responsibilities	2	5	3			10
<!--[if !supportLists]-->2. <!--[endif]-->	Board members understand the school’s mission and its programs	4	5	1			10
<!--[if !supportLists]-->3. <!--[endif]-->	Board members understand, and comply with by-laws	3	6	1			10
<!--[if !supportLists]-->4. <!--[endif]-->	Board has defined Board member recruitment standards: board composition (skills/expertise, stakeholder representation, diversity), term limits and performance expectations		3	7			10
<!--[if !supportLists]-->5. <!--[endif]-->	Structural pattern is clear (board, officers, committees, executive and staff)	4	5	1			10
<!--[if !supportLists]-->6. <!--[endif]-->	Board has clear goals and actions resulting from relevant and realistic strategic planning.			5	5		10
<!--[if !supportLists]-->7. <!--[endif]-->	Board attends to policy-related decisions which effectively guide operational activities of staff.	1	4	3	2		10
<!--[if !supportLists]-->8. <!--[endif]-->	Board receives regular reports on finances/ budgets, products/program performance and other important matters.	7	2	1			10
<!--[if !supportLists]-->9. <!--[endif]-->	Board helps set fundraising goals and is actively involved in fundraising		2	4	3		9
<!--[if !supportLists]-->10. <!--[endif]-->	Board effectively represents the organization to the community.	1	5	3		1	10
<!--[if !supportLists]-->11. <!--[endif]-->	Board meetings facilitate focus and progress on important Board level matters.		8	2			10
<!--[if !supportLists]-->12. <!--[endif]-->	Board effectively troubleshoots issues and makes constructive decisions.	1	6	3			10
<!--[if !supportLists]-->13. <!--[endif]-->	Board regularly monitors and evaluates progress toward strategic goals.		1	4	2	3	10
<!--[if !supportLists]-->14. <!--[endif]-->	Board regularly evaluates and develops the director of school.		4	3	3		10
<!--[if !supportLists]-->15. <!--[endif]-->	Board has approved comprehensive personnel policies which have been reviewed by a qualified professional.			2	1	5	8
<!--[if !supportLists]-->16. <!--[endif]-->	Each member of the Board feels involved and interested in the Board’s work	5	3	1		1	10
<!--[if !supportLists]-->17. <!--[endif]-->	Overall Rating of Board Effectiveness		8	2			10

Links

Our Sponsors

Documents

User login

June 5, 2008 Regular Meeting

MarbleheadCharter.org

Languages